University Park Recreation District
3501 Quadrangle Blvd., Suite 270, Orlando, FL 32817
Phone: 407-723-5900 Fax: 407-723-5901
http://universityparkrd.com/

The Meeting of the Board of Supervisors of the University Park Recreation District will be held on Friday, April 10, 2026, at 2:00 PM at the Business Offices, 8301 The Park Boulevard, University Park, FL 34201 and virtually.

Meeting ID: 648 161 1158
Join meeting via Zoom:

Passcode: 597609

https://us02web.zoom.us/j/6481611158?pwd=eWEwQ01tWUFSNDJRTUpNbCtoQmpHUT09&o mn=84588938513

Join via mobile:

+16469313860,,6481611158#,,,,*597609# US
+19292056099,,6481611158#,,,,*597609# US (New York)

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters 	(2:00 – 2:15PM)





Call to Order
Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]

Administrative Matters	(2:15 – 2:30PM)

1.

Consideration of Minutes of the:





March 3, 2026, Board of Supervisors’ Workshop Meeting March 13, 2026, Board of Supervisors’ Meeting
March 18, 2026, Board of Supervisors’ Special & Shade Meetings

2.
3.

Public Records Request Summary List Correspondence Summary List

Staff Report Matters		(2:30 – 3:00PM)

4.
5.
6.

District Counsel District Manager Club Management



Management Discussion & Analysis Report

7.

Committee Reports
Finance
Strategic Planning

Old Business Matters	(3:00 – 3:30PM)

Update of Town Hall Meeting Location Venue and Scheduling Date
Draft of Agenda Format
Update of Boardwalk Project

10. Update from the Committee on Strategic Club Solutions Deliverables, Scope of Services and Cost

New Business Matters	(3:30 – 3:45PM)
11. Consideration of resolution 2026 – 13, University Park Recreation District HNB Lease
(provided under separate cover)

District Financial Matters 	(3:45 – 3:50PM)
12. Ratification of Payment Authorization No. 158

13. Supervisor Comments & Future Agenda Items	(3:50 – 4:00PM)

Adjournment

Date

Meeting Type

Time

Location

April 13, 2026

Finance Committee Workshop Meeting

11:00 AM

University Park Business Offices

April 15, 2026

Finance Committee Meeting

3:00 PM

University Park Business Offices

April 28, 2026

Board of Supervisors’ Meeting

2:00PM

University Park Business Offices

University Park Recreation District

Consideration of Minutes of the:

March 3, 2026, Board of Supervisors’ Workshop Meeting
March 13, 2026, Board of Supervisors’ Meeting
March 18, 2026, Board of Supervisors’ Special & Shade Meetings

MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS’ WORKSHOP MEETING
Tuesday, March 3, 2026
2:00 p.m.
Business Offices
8301 The Park Boulevard, University Park, FL 34201

Board Members present in person or via phone:

Sally Dickson Steve Heitzner Greg Selep
Steve Swanson

Chairperson
Vice Chairperson Board Member Board Member

Also, Present in person or via phone:

Kwame Jackson Vivian Carvalho Kristin Lasky Mark Barnebey
John Fetsick

Asst. District Manager - PFM Group Consulting LLC District Manager – PFM Group Consulting LLC (via phone) Admin. - PFM Group Consulting LLC

District Counsel - Blalock Walters General Manager - Country Club

(via phone)

Various Audience Members in-person and via Zoom

FIRST ORDER OF BUSINESS

Organizational Matters

Call to Order, Roll Call, & Pledge of Allegiance

The meeting was called to order at 2:00 p.m. Those in attendance are outlined above.

The Pledge of Allegiance was recited.

Public Comments

There were no public comments at this time.

SECOND ORDER OF BUSINESS

Discussion Matters

Verbal

Update

on	Strategic

Planning RFP

1 | P age 

Mr. Fetsick gave an update and noted three bids have been received. He gave an overview of the proposals and noted they have been provided to the Strategic Planning Committee for review. The committee will be giving a recommendation to the Board at the next meeting based on the evaluation criteria.

Mr. Heitzner recommended that the Strategic Planning Committee create a breakdown of costs compared to work services. Mr. Fetsick noted he will create that breakdown.

Mr. Fetsick recommended that the committee create a ranking of each proposal for the Board’s review. Mr. Barnebey agreed.

Mr. Selep commented on the proposals and noted they were well done.

Board Meeting & Workshop Days and Times

Ms. Dickson noted the scheduled times for meetings and workshops have been changed over time, instead of being consistent. Meetings can be adjusted if needed for emergency purposes.

It was noted that the District is not required to hold workshops.

Mr. Heitzner recommended eliminating workshops and making all meetings Board meetings.

There was brief discussion regarding the difference between workshops and Board meetings.

Mr. Barnebey noted that for meetings there must be a quorum.

Mr. Jackson noted that all meetings and workshops are noticed at one time. Only special meetings, additional workshops, or public hearings require additional notices.

Mr. Barnebey noted a new schedule can be noticed if needed.

The Board reviewed the current schedule and possible changes to the schedule. Board Members can email any absences to District Management.

The Board agreed to move all meetings to 2:00 p.m. and change all workshops to Board meetings. This will be on the next Board meeting agenda for approval.

Proposed Board Meeting Agenda Format – Greg Selep

Mr. Selep recommended that the committees give updates at each meeting.

2 | P age 

There was brief discussion regarding committee reports. It was noted there may not be an update at each meeting.

Mr. Selep recommended that Board correspondence between stakeholders and the Supervisors be published in agendas.

There was lengthy discussion regarding publishing the correspondence and potential issues.

It was noted that most of the communication to the District is responded to by District Counsel or District Management. Any correspondence can be requested via public records request.

The Board reviewed the process of responding to District emails.

District Counsel gave an overview of the process for public records requests.

There was lengthy discussion regarding correspondence and public records requests.

Ms. Carvalho noted Florida Sunshine laws make it more complicated and determining what correspondence would be included in the agenda packet could be very challenging.

Mr. Fetsick recommended having criteria for correspondence to be included in the agenda packets. The recommendation is to include only emails that are sent to all Board members and District Management.

There was brief discussion regarding transparency with the residents and the criteria for including correspondence. It was recommended to include the actual correspondence to the website while including only the recipient, sender, and subject line in the agenda packet for reference.

It was noted if correspondence is posted on the District’s website, anyone from the public can view it, not only residents.

This will be included on the agenda at the next Board meeting.

Mr. Jackson noted the committee reports are already included under Staff Reports on each agenda.

There was brief discussion regarding public comment periods.

Mr. Heitzner recommended having Town Hall meetings for public comments, instead of having public comments at the end of each meeting.

There was discussion regarding the details of holding Town Hall meetings.

Mr. Heitzner recommended holding Town Hall meetings on weekends or when it does not affect

3 | P age 

the event room. It was noted the Town Halls can be recorded for those who cannot attend.

Mr. Selep recommended two types of Town Hall meetings: one for RD updates, and one for joint discussion with the HOA. He noted he has been in contact with the HOA regarding the meetings and will follow up.

It was recommended to have a facilitator for the Town Hall meetings and to have the agenda be resident-driven.

There was discussion regarding the different types of Town Hall meetings and the process for setting up the meetings. Mr. Selep recommended having a General Town Hall meeting and having an RD project update Town Hall meeting prior to September. It was noted the Finance Committee will be presenting to the Board in March.

There was brief discussion regarding the capital projects.

Mr. Jackson noted the Town Hall will have to be noticed and an agenda approved. There will be costs associated with recording and facilitation.

There was brief discussion regarding noticing the Town Hall meeting. Ms. Carvalho noted the Town Hall meeting is advertised similar to a workshop.

District Counsel noted as a workshop, the District is not required to have a public comment period.

There was discussion regarding the Q&A session process and public comment period.

This will be included on the agenda at the next Board meeting.

Mr. Fetsick will follow up with the church opposite the district as a potential location to host a Town Hall meeting.

Mr. Jackson noted a motion will be required at the next Board meeting regarding removing the public comment period at the close of each meeting.

Board

Supervisor

Roles

&

Responsibilities

a. Board Supervisor District Officer Roles – Chair, Vice

Chair,

2nd

Vice

Chair,

Treasurer, Secretary

Assistant

b. Board Responsibilities vs Management Responsibilities

4 | P age 

Ms. Dickson gave an overview.

Mr. Jackson noted there are two positions that the previous Board added that are not listed on the document in the agenda packet, which are the Second Vice Chairperson and Assistant Secretaries.

It was noted the District Manager is currently listed as the Board Secretary and the Custodian of Public Records.

There was discussion regarding the roles and responsibilities.

Ms. Dickson recommended appointing a Board Member as Secretary and appointing Ms. Carvalho as an Assistant Secretary.

Ms. Carvalho gave an overview of the Secretary’s role and responsibilities.

There was brief discussion regarding the role of Secretary and Assistant Secretary.

Ms. Dickson noted each Board Supervisor needs direction within their roles.

There was lengthy discussion regarding the criteria for the Secretary role. It was recommended that a role be created with criteria. Mr. Selep will create a draft and follow up with District Management and District Counsel.

Ms. Loundy recommended having a Director of Communications role. It was recommended this be a separate role.

Mr. Selep will follow up with drafts for the positions.

There was discussion regarding the Chair and Vice Chair positions and roles. Mr. Fetsick noted the responsibilities are more important than the titles.

Mr. Heitzner noted there is no longer direct representation on the PBM Committee since Ms. Dickson stepped down. It was noted there needs to be a more defined relationship between PBM and the UPRD Board.

It was noted Mr. Barnebey is working with the Ethics Commission on the issues with the UPRD Chair sitting on the PBM Committee as a liaison.

Mr. Barnebey noted the letter went out to the Ethics Commission and they have had follow-up questions. He noted it will most likely take a couple of months for the final decision by the Ethics Commission to be made. Mr. Barnebey noted he needs the PBM Operating Agreement and will follow up after the meeting.

Mr. Jackson noted reassigning Board positions can be done at any time.

There was brief discussion regarding redefining the roles. It was noted any additional criteria not in the role definitions, can fall under any of the Board members.

Mr. Jackson noted that if Mr. Selep recommends redefining the Chair and Vice Chair roles, he can request that as an agenda item.

5 | P age 

There was continued discussion regarding roles and responsibilities. It was noted the Finance Committee’s role is an extension of the Treasurer’s role.

Mr. Fetsick recommended that the Strategic Planning Committee review the process of governance.

Ms. Dickson noted that Board responsibilities should be evenly distributed.

Board position assignments will be on the next agenda.

Mr. Jackson noted a Second Vice Chair is not a required role.

Mr. Fetsick gave an overview of the Board responsibilities versus management responsibilities.

The following meetings were noted:

Ms. Dickson noted the Workshop meetings will be changed to Board meetings.

Supervisor Agenda Comments

Comments,

Future Public

Items,

and

Mr. Swanson commented regarding litigation resolution.

Mr. Barneby recommended a shade meeting. He also noted the new Board members are able to review the minutes of the shade meetings that have already taken place. District Counsel will follow up regarding being able to send the shade meeting minutes electronically or not.

There was discussion regarding scheduling a shade meeting. The Board agreed on March 18th,

6 | P age 

Date

Meeting Type

Time

Location

March 5, 2026

Strategic Planning Committee Special Meeting

11:00 AM

University Park Business Offices

March 11, 2026

Strategic Planning Committee Meeting

3:00 PM

University Park Business Offices

March 13, 2026

Board of Supervisors’ Meeting

1:00PM

University Park Business Offices

March 16, 2026

Finance Committee Rescheduled Meeting

3:00 PM

University Park Business Offices

March 31, 2026

Board of Supervisors’ Workshop Meeting

2:00PM

University Park Business Offices

2026, at 1:00 p.m. It was noted the shade meeting must be noticed. District Management will follow up with the exact time for the shade meeting based on meeting room availability.

It was noted the next Board meeting’s agenda will include:







Town Hall Meetings
Changing Workshops to Town Hall Meetings Including Correspondence on the Agenda Electing Officers
Finance Committee Presentation

There were no further Supervisor requests or public comments.

THIRD ORDER OF BUSINESS

Adjournment

Ms. Dickson adjourned the University Park Recreation District Board of Supervisors Workshop Meeting at 4:01 p.m.

Secretary / Assistant Secretary

Chairperson / Vice Chairperson

7 | P age 

MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS’ MEETING
Friday, March 13, 2026
1:00 p.m.
Business Offices
8301 The Park Boulevard, University Park, FL 34201

Board Members present in person or via phone:

Sally Dickson Steve Heitzner Scott Huebner Gregory Selep
Steve Swanson

Chairperson
Vice Chairperson Interim Treasurer Board Member Board Member

Also, Present in person or via phone:

Vivian Carvalho Kwame Jackson John Fetsick Curtis Nickerson
Mark Barnebey

District Manager – PFM Group Consulting LLC

ADM - PFM Group Consulting LLC General Manager - Country Club

(via Zoom)

Director of Properties & Facilities– Country Club District Counsel – Blalock Walters

Various Audience Members in-person and via Zoom

FIRST ORDER OF BUSINESS

Organizational Matters

Call to Order, Roll Call, and Pledge of Allegiance

The meeting was called to order at 1:00 p.m. by Ms. Dickson. Those in attendance are outlined above.

The Pledge of Allegiance was recited.

Public Comments

It was noted that Agenda Item #7 will be moved to the end of the meeting.

There were no public comments at this time.

SECOND ORDER OF BUSINESS

Administrative Matters

Consideration of Minutes of the:

a)

February 13, 2026, Board of Supervisors’ Meeting

b)

February

17,

2026,

5th

Election Meeting
February 17, 2026, Board of

c)

Supervisors’ Meeting February Professional

Special

d)

20,

2026,

Consulting

Services RFP Bid Opening Meeting

The Board reviewed the minutes.

THIRD ORDER OF BUSINESS

Staff Report Matters

District Counsel

No report.

District Manager

Ms. Carvalho gave an overview of the current public records requests and noted there have been 67 requests between 2024 and March 2026. Mr. Matt has submitted 66 of those public record requests and one was submitted by a law firm, Lewis, Longman and Walker. The law firm’s request may require a deposit and is currently being reviewed. Ms. Carvalho noted that 65 of Mr. Matt’s requests have been satisfied thus far, with 448 records released for those requests. The last pending request from Mr. Matt is for ID #12.

Ms. Carvalho gave an overview of the public records request process.

There was brief discussion regarding the cost of the public records requests. It was noted some of the responses require a deposit and are based on an hourly rate.

ON MOTION by Mr. Heitzner, second by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District approved the Minutes of the February 13, 2026, Board of Supervisors’ Meeting, the February 17, 2026, 5th Election Meeting, the February 17, 2026, Board of Supervisors’ Special Meeting, and the February 20, 2026, Professional Consulting Services RFP Bid Opening Meeting.

There was also brief discussion regarding including the correspondence for public records requests in meeting minutes.

Mr. Fetsick noted the District cannot ask who the law firm is representing. It was noted that anyone can make a public records request.

Club Management
a. Management Discussion & Analysis Report

Mr. Fetsick gave an overview of the report, including member experience events, food and beverage, golf operations, racquets operations, and fitness and wellness. He noted it is another busy season for the Club. Golf operations are favorable to budget, and it is high participation season for dining operations as well.

There was brief discussion regarding having security for the Passover Seder. Mr. Fetsick will follow up.

Mr. Fetsick noted a new F&B Manager has been hired, Kaitlyn Olmos. He also noted there will be two new receptionists in the racquets and wellness area. Ms. Kross is retiring but will be helping train the new receptionists during the transitional period.

Mr. Fetsick gave a financial update and reviewed the year-to-date operating results, the Comparative Balance Sheet, the capital sources and uses, and the Statement of Cash Flows.

Mr. Fetsick gave a summary of the operating data including rounds of golf and membership counts. He noted there are currently 456 full members, with two non-residents on the waiting list. There are 1,332 total memberships, with 295 being non-residents. It was noted there are 323 grandfathered homes regarding membership, 183 are members and 140 are not. When a grandfathered home turns over, that exemption goes away, unless it is deeded within the family.

Mr. Fetsick noted the new menus go into effect next week.

Mr. Fetsick also commented regarding the social members that play golf and pay the same rate as the public. He noted that a 10%-20% discount on social members would cost the Club about
$30,000.00. This would give the social members a slight discount compared to the public.

There was lengthy discussion regarding giving the racquets and social members a discount. It was noted the discount is an easy process to implement. Mr. Huebner recommended implementing a discount program for all memberships. This would allow full members to get guests at a discount. It was noted this should only apply to resident social memberships. Mr. Fetsick will follow up.

There was also discussion regarding summer memberships and pricing. It was noted most summer memberships are repeat customers and prepaid cards have been discontinued. Mr. Fetsick will follow up with numbers and pricing.

There was continued discussion regarding the resident social membership discount. The Board agreed to give the resident social memberships a 10% discount with direct booking only.

Committee Reports
a. Finance

Mr. Crouch provided an update within the agenda packet on the Finance Committee. It was noted the Finance Committee recommended an initiation fee of $40,000 for Full Family Non-Residents, instead of the proposed $50,000.00.

There was brief discussion regarding the initiation fee.

b. Strategic Planning

Mr. Freedman noted the update is within the agenda.

FOURTH ORDER OF BUSINESS

Business Matters

Review

of

Proposed	Board

Secretary Responsibilities

Mr. Selep provided an overview of the roles and responsibilities and noted the role could be split between Board Secretary and District Secretary. He noted that maintaining the District seal for any bond/note transaction documents would be maintained by the District Secretary.

It was noted the Secretary does have administrative support.

District Counsel noted this should be a resolution at the next meeting.

Consideration of Resolution 2026-12, Appointing District Officers Position

Ms. Dickson gave an overview and noted that Mr. Heitzner was previously nominated for the position of Chair.

Mr. Heitzner accepted the nomination.

There was brief discussion regarding the responsibilities of the Treasurer.

There was brief discussion regarding the roles of Board Secretary and District Secretary.

There was brief discussion regarding the 2nd Vice Chair position.

ON MOTION by Ms. Dickson, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Ms. Carvalho as District Secretary.

ON MOTION by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Selep as Board Secretary.

ON MOTION by Mr. Heitzner, with all in favor, the Board of Supervisors for the University Park Recreation District agreed to have two official Secretary roles, Board Secretary and District Secretary.

ON MOTION by Ms. Dickson, second by Mr. Heitzner, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Ms. Dickson as Vice Chair.

ON MOTION by Mr. Heitzner, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Swanson as Treasurer.

ON MOTION by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Heitzner as Chair.

There was brief discussion regarding the roles of Assistant Secretaries and Assistant Treasurers.

Public Hearing on the Amending Rates and Fees to Utilize District Facilities

a.

Public	Comments

and Testimony

b.
c.

Board Comments Consideration

of

Resolution

2026-08,

Amending Rates and Fees to Utilize District Facilities

Ms. Dickson requested to open the public hearing at 2:00 p.m.

ON MOTION by Mr. Heitzner, second by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District approved Resolution 2026-12, Appointing District Officers Position.

ON MOTION by Ms. Dickson, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Fay as Assistant Treasurer.

ON MOTION by Ms. Dickson, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Fetsick as Assistant Treasurer.

ON MOTION by Ms. Dickson, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Jackson as Assistant Secretary.

ON MOTION by Ms. Dickson, with all in favor, the Board of Supervisors for the University Park Recreation District appointed Mr. Huebner as 2nd Vice Chair.

Mr. Fetsick gave an overview of the proposed membership dues and fees. He also reviewed the facility use fees.

There was brief discussion regarding golf and tennis lessons. It was noted members and non-members pay the same fee at this time. Mr. Fetsick will follow up.

Mr. Heitzner commented on the Fitness and Training Sessions line. Mr. Fetsick will adjust the published public rate line for consistency.

Ms. Dickson commented on the Golf Greens and Golf Cart fees. It was noted that this is currently a bundled fee. Mr. Fetsick will review the way this is printed on the receipt.

Mr. Fetsick reviewed the Full Family Membership dues increase.

*Mr. Huebner left the meeting at 2:11 p.m.

Ms. Dickson called for public comments.

Mr. Ludmerer agreed with the recommendation of the Finance Committee.

Mr. Freedman commented regarding the increase in Full Family Membership dues. It was noted the Board does not have to vote on the increase.

There were no further public comments at this time.

There was brief discussion regarding the increase in Full Family Membership based on the recommendation of the Finance Committee. It was noted that Lakewood Ranch is increasing their membership to $95,000.00 and they are always booked. The membership dues can always be adjusted as needed based on the economy.

*Mr. Huebner rejoined the meeting at 2:19 p.m.

Mr. Fetsick commented on the membership agreement and noted if the fee is lowered within a certain amount of time, the fee is then prorated.

There was continued discussion regarding the rate for the Full Family Membership and the marketing standpoint. The Board agreed to increase the Full Family Membership rate to
$50,000.00.

ON MOTION by Mr. Heitzner, second by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District opened the Public Hearing on the Amending Rates and Fees to Utilize District Facilities.

Mr. Huebner commented regarding the additional fee rates, such as purchase of golf balls, the range program, etc. He noted they are on the lower end and recommended bundling the summer membership and the range program.

There was brief discussion regarding increase to the additional fee rates. Mr. Fetsick will follow up.

Ms. Dickson closed the public hearing.

Consideration

of

Strategic Ranking

Planning

Committee

Recommendation of Professional

Consulting Responses

Services

RFP

Ms. Dickson gave an overview of the Strategic Planning Committee’s rankings for the professional consulting services RFP. It was noted the highest ranked proposer was Strategic Club Solutions.

Mr. Freedman gave an overview of the proposals and cost. He noted negotiations will need to take place once the proposer is chosen, based on the needs of the district.

There was brief discussion regarding the Strategic Plan needs. It was noted an a la carte proposal will need to be submitted to include a timeline and deliverables.

Mr. Barnebey recommended ranking the proposers and moving forward with negotiations with the first proposer. Once a cost is finalized, an agreement will be put in place.

There was discussion regarding the process of negotiation and scope of work needed.

ON MOTION by Mr. Hetizner, second by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District approved the Strategic Planning Committee Ranking Recommendation of Professional Consulting Services RFP Responses, with Strategic Club Solutions ranked as No. 1.

ON MOTION by Mr. Heitzner, second by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District approved Resolution 2026-08, Amending Rates and Fees to Utilize District Facilities, with amending the Fitness and Training Sessions line.

Consideration of Cart Barn Garage Door Replacement Proposals

a.
b.
c.
d.

A Better Overhead Door D&D Garage Door Precision Garage Door Quick Garage Repair

Mr. Fetsick gave an overview of the proposals and noted there are seven doors and this is an emergency replacement. Mr. Fetsick recommended moving forward with the impact rated doors, with a cost of $23,000.00. It was noted that it is cheaper to do all the doors at the same time, than one at a time. This amount will be taken from the capital reserves.

There was brief discussion regarding the garage door options. It was noted a motor can always be added in the future if needed.

It was noted there is a four-to-six-week timeline to have the garage doors completed.

Discussion and Consideration of Capital Improvement Projects

a.

Golf	Course  Front

Nine Project

b.

Boardwalk

Replacement Project

Mr. Fetsick gave an overview and noted the Finance Committee has discussed the Golf Course Front Nine Project. It was noted the high priority minimal impact projects will be completed at this time, instead of the full project due to budget constraints. The total cost is approximately
$400,000.00. This project discussion will be deferred to the March 31, 2026, meeting.

Mr. Fetsick gave an overview of the boardwalk replacement project and noted the estimates range from $150,000.00 - $200,000.00. This will come out of the capital reserves. He would like to get proposals for the Board’s review.

There was lengthy discussion regarding the boardwalk options and other possible designs for function and lower cost. This is a safety issue. It was noted this is not included in the Master Plan.

Mr. Fetsick gave an overview of the previous updates.

ON MOTION by Mr. Selep, second by Mr. Swanson, with all in favor, the Board of Supervisors for the University Park Recreation District approved the proposal from A Better Overhead Door for the Cart Barn Garage Door Replacement Proposal in the amount of $23,000.00.

There was brief discussion regarding the Project Management Group and the Master Plan.

It was noted the boardwalk should be shut down for the time being for liability issues. This information will be sent out to the residents.

Mr. Fetsick will follow up with Mr. Beaumier and the Project Management Group.

Consideration

of

Proposed

Amendments to Board Meetings

a.

Changing Workshops to Board Meetings

b.

All Regularly Scheduled Meetings at 2:00 PM Meeting Agenda Format

c.

Ms. Dickson gave an overview and noted that decisions can be made at all board meetings.

Ms. Carvalho gave an overview of the schedule. It was noted the schedule will remain the same and all meetings will be held at 2:00 p.m. These amendments will begin March 31st, 2026.

There was brief discussion regarding the meeting agenda format. Ms. Carvalho noted the agenda can be adjusted as the Board chooses.

There was brief discussion regarding including correspondence with the agenda. It was noted that only correspondence that was sent to the entire Board would be included in the agenda.

Mr. Selep gave an overview of the potential process of including email correspondence.

There was lengthy discussion regarding including emails in the agenda and public records requests.

Mr. Huebner gave an example of emails he has received and noted that residents need to be aware that their emails to the Board are public records.

District Counsel recommended including a disclaimer on all emails.

Mr. Barnebey will follow up, and Ms. Carvalho will work with VGlobalTech.

Ms. Dickson noted this type of communication can go out to residents at any time and does not have to be included in the agenda. It was noted that selective correspondence will be included.

ON MOTION by Mr. Heitzner, second by Mr. Swanson, with all in favor, the Board of Supervisors for the University Park Recreation District approved the Proposed Amendments to Board Meetings.

There was discussion regarding the process of including selective correspondence in the agenda and the Florida Sunshine laws.

Mr. Fetsick recommended that the Board Secretary, Ms. Carvalho, Sydney Johnson, and himself review what the procedures will be, and these can be presented at the March 31st, 2026, meeting.

Discussion and Consideration of Town Hall Meetings

This item will be deferred to the next meeting.

Nominations/Appointment

of

Strategic Member

Planning

Committee

Mr. Fetsick noted there is a resident member who has volunteered for the vacant seat on the Strategic Planning Committee. His bio has been circulated to the Committee and the Board. The Committee recommends Mr. Don Sheets appointment to the Committee.

Mr. Huebner noted this vacant seat should be opened to the community for candidates.

There was brief discussion regarding the process of appointment. Mr. Heitzner recommended allowing a small window for responses from the community.

Mr. Fetsick will follow up with sending the vacant seat information out to residents on Monday and responses will be due no later than Friday. The Board will make a final decision at the March 31st, 2026, meeting.

It was noted the Strategic Planning Committee will hold a special meeting to review the nominees and give a recommendation.

FIFTH ORDER OF BUSINESS

District Financial Matters

Ratification

of

Payment

Authorization Nos. 156 – 157

Mr. Fetsick reviewed the payment authorizations.

ON MOTION by Mr. Heitzner, second by Mr. Swanson, with Mr. Heitzner, Mr. Huebner, and Mr. Selep opposed, and all others in favor, the Board of Supervisors for the University Park Recreation District did not appoint Mr. Sheets to the Strategic Planning Committee.

Ms. Dickson requested that the legal expenses be separated from normal fees versus litigation fees. District Counsel noted requests for public records have not been included historically in the breakdown.

Supervisor	Requests Agenda Items

&

Future

The upcoming workshops and meetings were noted.

It was noted Mr. Huebner will not be able to attend the Attorney/Client Session.

All meetings have been converted to normal Board meetings. There will no longer be workshops. All Board meetings will be held at 2:00 p.m.

Mr. Fetsick will follow up with Mr. Freedman regarding scheduling a special meeting of the Strategic Planning Committee. Approving the Committee recommendation for the vacant seat will be on the next agenda.

Date

Meeting Type

Time

Location

March 16, 2026

Finance Committee Rescheduled Meeting

3:00 PM

University	Park Business Offices

March 18, 2026

Board of Supervisors’ Meeting & Attorney/Client Session

1:30 PM

University	Park Business Offices

March 31, 2026

Board of Supervisors’ Meeting

2:00PM

Varsity Club Card Room

April 8, 2026

Strategic	Planning	Committee Meeting

3:00 PM

University	Park Business Offices

April 10, 2026

Board of Supervisors’ Meeting

2:00PM

University	Park Business Offices

April 15, 2026

Finance Committee Meeting

3:00 PM

University	Park Business Offices

April 28, 2026

Board of Supervisors’ Meeting

2:00PM

University	Park Business Offices

ON MOTION by Mr. Heitzner, second by Mr. Selep, with all in favor, the Board of Supervisors for the University Park Recreation District ratified Payment Authorization Nos. 156-157.

There was brief discussion regarding the length of the meetings. Mr. Fetsick recommended including a time frame expectation for each topic on the agenda.

Ms. Dickson made a comment on the record regarding the timeline for 2026 in terms of the loan with Regions Bank for the irrigation project. She noted that if by August, there is no decision related to the bond, there will be an assessment. It will be a lump sum payment. The kitchen project will begin in the Spring 2027 and if bond funds are not available, there will likely be a second assessment. She noted the Finance Committee will be presenting a comprehensive evaluation for irrigation loan repayment and payment for capital improvement projects.

Ms. Dickson gave an overview of the current litigation and how that has affected the District and the Club.

There was brief discussion regarding assessments.

There were no further Supervisor requests at this time.

Public Comment Period

There were no public comments at this time.

SIXTH ORDER OF BUSINESS

Adjournment

There was no further business to discuss.

Secretary / Assistant Secretary

Chairperson / Vice Chairperson

ON MOTION by Mr. Heitzner, second by Mr. Swanson, with all in favor, the March 13, 2026, Board of Supervisors Meeting for the University Park Recreation District was adjourned at 4:00 p.m.

MINUTES OF MEETING
UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS’ SPECIAL MEETING AND ATTORNEY CLIENT SESSION
Wednesday, March 18, 2026
1:30 p.m.
Business Offices
8301 The Park Boulevard, University Park, FL 34201

Board Members present in person or via phone:

Steve Heitzner Sally Dickson Greg Selep
Steve Swanson

Chairperson
Vice Chairperson Board Secretary Treasurer

Also, Present in person or via phone:

Vivian Carvalho Mark Barnebey Fred Moore
Michelle Parks

District Manager - PFM Group Consulting LLC District Counsel - Blalock Walters
Litigation Counsel - Blalock Walters Liberty Court Reporting

FIRST ORDER OF BUSINESS

Organizational Matters

Call to Order and Roll Call

The meeting was called to order at 1:30 p.m. by Mr. Heitzner. Those in attendance are outlined above.

Public Comments

There were no public comments at this time.

SECOND ORDER OF BUSINESS

General Business Matters

Attorney-Client Session Meeting Discussion on Appeal Process/ Litigation

This meeting will be held under the Attorney/Client Session provisions available under Florida’s Sunshine Law, Section 286.011(8), Florida Statutes, on Wednesday, March 18, 2026, and beginning at 1:30 p.m. and lasting approximately ninety (90) minutes at the request of the

1 | P age 

Attorney for the District. This meeting shall be held at the Business Offices located at 8301 The Park Boulevard, University Park, FL 34201. This meeting shall commence at an open meeting and then will move into an Attorney/Client Session limited in attendance to the District Attorneys, Mark Barnebey and Fred Moore, and District Manager, Vivian Carvalho, who will meet in private with the Board of Supervisors of the University Park Recreation District (Sally Dickson, Steve Heitzner, Scott Huebner, Greg Selep and Steve Swanson), and a court reporter who will transcribe the full proceedings to be made part of the public record for release at the conclusion of the litigation for the purpose of discussing: settlement negotiations or strategy sessions related to litigation expenditures in the following court case: Dean Matt v. University Park Recreation District, SC 2024-0990, Lower Tribunal Case No.: 2024-CA-000252.

There was brief discussion regarding the release of records to the public.

It was noted Mr. Huebner was not in attendance at the current meeting.

This shade meeting commenced at 1:35 p.m.

At the conclusion of the private portion of the meeting, the meeting shall then reopen in public.

Reopen Meeting in Public

The Board of Supervisor’s Special Meeting was reopened.

District Counsel, Mark Barnebey, noted that a meeting will be held under the Attorney/Client Session provisions available under Florida’s Sunshine Law, Section 286.011(8), Florida

Statutes, on Thursday, April	2026, and beginning at 2:00 p.m. and lasting approximately

9th,

ninety (90) minutes at the request of the Attorney for the District. This meeting shall be held at the Business Offices located at 8301 The Park Boulevard, University Park, FL 34201. This meeting shall commence at an open meeting and then will move into an Attorney/Client Session limited in attendance to the District Attorneys, Mark Barnebey and Fred Moore, and District Manager, Vivian Carvalho, who will meet in private with the Board of Supervisors of the University Park Recreation District (Sally Dickson, Steve Heitzner, Scott Huebner, Greg Selep and Steve Swanson), and a court reporter who will transcribe the full proceedings to be made part of the public record for release at the conclusion of the litigation for the purpose of discussing: settlement negotiations or strategy sessions related to litigation expenditures in the following court case: Dean Matt v. University Park Recreation District, SC 2024-0990, Lower Tribunal Case No.: 2024-CA-000252.

Supervisor Requests & Public Comments

There were no Supervisor requests or public comments at this time.

2 | P age 

THIRD ORDER OF BUSINESS

Adjournment

There was no further business to discuss.

Secretary / Assistant Secretary

Chairperson / Vice Chairperson

3 | P age 

ON MOTION by Ms. Dickson, second by Mr. Swanson, with all in favor, the March 18, 2026, Board of Supervisors Special Meeting for the University Park Recreation District was adjourned at 3:17 p.m.

University Park Recreation District

Public Records Request Summary List

Total of All Records Request

Tally of Records

ID# Assignment

Date

Requester

Name of File / Subject/ Law Firm

Status

Files Released

1

9.6.24

Dean Matt

Additional Documents

Completed

33

1

9.26.24

Dean Matt

Insurance

Completed

8

1

10.25.24

Dean Matt

Additional Records

Completed

3

1

11.7.24

Dean Matt

Additional Document

Completed

1

1

11.12.24

Dean Matt

Additional Documents

Completed

5

1

12.12.24

Dean Matt

Additional Document

Completed

2

1

10.1.24 & 12.19.24

Dean Matt

Additional Document Pertaining to Trustee and Bond Counsel

Completed

6

1

2.6.25

Dean Matt

Election Request #1 A

Completed

20

1

2.6.25

Dean Matt

Election Request # 1B

Completed

6

1

2.20.25

Dean Matt

4th Election Voter List

Completed

2

1

3.14.25

Dean Matt

UPRD 4th Election Invalid Ballots

Completed

1

1

3.14.25

Dean Matt

Official Tally Sheet

Completed

1

1

3.31.25

Dean Matt

Records Request

Completed

1

1

4.3.25

Dean Matt

2025 Election

Completed

19

1

4.7.25

Dean Matt

Ballot Results

Completed

1

1

4.14.25

Dean Matt

4.14.25

Completed

5

1

4.14.25

Dean Matt

Business Plan Group Executive Summary

Completed

1

1

5.6.25

Dean Matt

5 Year Plan

Completed

17

1

7.15.25

Dean Matt

Organizational Charts

Completed

2

1

7.28.25

Dean Matt

Finance & Strategic Planning Committees

Completed

9

1

7.29.25

Dean Matt

Committee Expertise Summary

Completed

2

1

8.1.25

Dean Matt

July Board Meetings Attendance

Completed

4

1

8.7.25

Dean Matt

8.7.25 District Financial Reports

Completed

5

1

8.8.25

Dean Matt

MD&A Request

Completed

3

1

8.12.25

Dean Matt

District Financials

Completed

2

1

9.17.25

Dean Matt

Irrigation System Evaluation

Completed

1

1

9.18.25

Dean Matt

MB 9.18.25

Completed

1

1

9.28.25

Dean Matt

Records Request #1 Fact Focus 9.28.25

Completed

3

1

9.28.25

Dean Matt

Records Request #2 Finance and Legal Issues Club

Completed

16

1

10.27.25

Dean Matt

Records Request #4 BOS Workshop Cancellation

Completed

20

1

9.28.25

Dean Matt

Records Request #3 Stock Touting - SEC 9.28.25

Completed

5

1

10.17.25

Dean Matt

Records Request #9 Proposals (1)

Completed

2

1

10.17.25

Dean Matt

Records Request #9 Proposals (2)

Completed

2

1

10.13.25

Dean Matt

Records Request #7 Finance Cancellation

Completed

10

1

10.16.25

Dean Matt

Records Request #8 Invoice Redaction 10.16.25

Completed

2

1

9.22.25

Dean Matt

Records Request #6 9.22.25

Completed

3

1

3

11.2.25

Dean Matt

Public Records Request - ID# 3 11.2.25

Completed

1

1

1

10.29.25

Dean Matt

Public Records Request - ID# 1 10.29.25

Completed

3

1

7

7.10.24

Dean Matt

ID-7 7.10.24 (Maintenance 5- Year/ Nov - Dec 2023)

Completed

23

1

6

7.8.24

Dean Matt

ID-6 7.8.24

Completed

19

1

6

11.19.25

Dean Matt

ID-6 (Maintenance 5- Year Plan / 1 Year Ago)

Completed

25

1

8

7.8.24

Dean Matt

ID-8 7.8.24 ( Maintenance Nov- Dec Flow of Funds)

Completed

5

68

Total of Records Request

As of 3.31.26

519

Total of Files Released

As of 3.31.26

1

7.8.24

Dean Matt

ID-5 7.8.24

Completed

4

1

7.8.24

Dean Matt

ID- 1 7.8.24

Completed

5

1

11.16.23

Dean Matt

Records Request 11.16.23

Completed

2

1

2.23.24

Dean Matt

Records Request 2.23.24

Completed

2

1

3.22.24

Dean Matt

Records Request 3.22.24

Completed

5

1

5.11.24

Dean Matt

Records Request 5.11.24

Completed

3

1

5.29.24

Dean Matt

Records Request 5.29.24

Completed

4

1

1.22.25

Dean Matt

Records Request 1.22.25

Completed

2

1

3.14.25

Dean Matt

Records Request 3.14.25

Completed

2

1

9.26.25

Dean Matt

Records Request #5 Varsity Club - Card Room Closure 9.26.25

Completed

8

1

2

10.29.25

Dean Matt

Records Request ID #2 10.29.25 (2nd Request)

Completed

16

1

4

11.2.25

Dean Matt

Insurance

Completed

1

1

5

11.16.25

Dean Matt

Records Request ID # 5 11.16.25

Completed

2

1

9

11.24.25

Dean Matt

E-mail Threats 1/4 Town Hall 30 Days

Completed

1

1

10

12.12.25

Dean Matt

E-mails from Mark Invoice

Completed

8

1

11

12.27.25

Dean Matt

Invoices from Mark B Year 2024

Completed

31

1

12

12.27.25

Dean Matt

Invoice from Mark B Year 2023

Completed

69

1

13

12.29.25

Dean Matt

Election Procedure & General Information Package

Completed

2

1

14

12.29.25

Dean Matt

Election Communication Invites

Completed

0

1

15

12.19.25

Dean Matt

Dec. Start Mtg Recording, Strategic Planning Committee

Completed

4

1

16

1.14.26

Dean Matt

D&O Limit Meeting mInutes Search 7-2025 thru 11-2025

Completed

0

1

17

1.14.26

Dean Matt

Zoom Information

Completed

2

1

18

1.15.26

Dean Matt

AI Invoice from District Counsel

Completed

2

1

19

1.28.26

Dean Matt

Funds Transaction Points A, B, C

Completed

42

1

20

3.11.26

Lewis Longman Walker

Lewis Longman Walker

1

21

3.25.26

Dean Matt

Lewis Longman Walker

Completed

2

University Park Recreation District

Correspondence Summary List

University Park Recreation District

Staff Reports

University Park Recreation District

Club Management

Management Discussion & Analysis Report

University Park Recreation District
Management Discussion & Analysis Report As of March 31, 2026

Best in Class!

Congratulations to the Team for being named “Best of SRQ” for our Tennis Courts and Golf Course. This is a
true testament to Curtis and the Golf Course Maintenance Team and Lee, Jose and the Racquets Team for their tremendous efforts maintaining our Facilities. We should be proud of these two achievements!

Member Experience

The Team is coming off our busiest month of season, March, and a very busy and successful Passover and
Easter Holiday Week.

Member Events in March were highlighted by Music in the Park (3/5), Art in the Park (3/13-3/15), two
Wine Dinners (3/3 & 3/28), St. Patrick’s Day events and our Men’s (3/18-3/21) and Women’s (3/24) Member Guest golf events.

April is also off to a quick start with Passover Seder (4/1), Breakfast with the Bunny (4/4) and Easter
Sunday Brunch (4/5). We served approximately 900 members and guests over this 3-event timeframe.

All of this in addition to Trivia, Bingo, Racquets & Wellness events, among many others!

Food & Beverage

The new menus launched in mid-March have been very well received and overall dining activities
continue to be well attended and feedback generally positive.

Through February, Dining Revenue has been essentially flat to Budget, however, for the month of March
we were $70k favorable to Budget.

Golf Operations

Golf Revenue is currently $114k favorable to Budget through February with Outside Rounds favorable to
Budget by 978 rounds. Merchandise Sales continue to be favorable to Budget also.

In March, we exceeded $500k in Golf Revenue for the first time as a Club. The previous all-time high was
$462k in March 2022.

Racquets & Wellness Operations

The Racquets and Wellness facilities, like the golf course and dining operation, are also very busy with all-
time high participation!

Lee hosted two St. Patrick’s Day related events (pickleball and tennis) and a very successful Ladies InterClub
Luncheon on Friday, March 27th.

Suzanne hosted a fun-filled line dancing Wellness Workshop on Saturday, March 28th which was well attended.

UNIVERSITY PARK COUNTRY CLUB STATEMENT OF OPERATIONS

3/12/2026

1/4

YTD OPERATING RESULTS, 5 MONTHS THROUGH 2/28/26

Actual Results of UPCC Operations

Budget

$ Variance

% Change

COMMENTS

Total Revenues

$6,434

$6,332

$103

1.6%

Less: Outside Golf Capital Allocation

(141)

(128)

(13)

9.8%

10% of Outside Golf Allocated to Capital

Total Revenues, Less Capital Allocation

6,293

6,203

90

1.4%

Total Expenses

5,692

5,869

178

3.0%

Net Operating Surplus (Deficit)

602

334

268

80.2%

Net Operating impact

Revenues and Expenses, Details

Actual

Budget

$ Variance

% Change

Dues revenue

$2,643

$2,677

($ 34)

(1.3%)

Golf operations revenue

1,947

1,833

114

6.2%

Outside rounds exceeded the budget by 978 rounds. Merchandise sales $27K favorable to budget.

Dining operations revenue

1,572

1,580

(7)

(0.5%)

Racquets/Fitness/Other operations revenue

130

114

17

14.9%

Subtotal, Revenues

6,293

6,203

90

1.4%

Golf operations

797

826

30

3.6%

Golf maintenance

1,551

1,510

(41)

(2.7%)

Projects that were budgeted for later in the year completed early

Dining operations

1,975

2,097

122

5.8%

COGS 32k, Payroll 32k, Linens 21k, waste and supplies

Racquets & Fitness operations

297

290

(7)

(2.4%)

General & Adm

1,073

1,146

73

6.4%

Payroll 20k, Advertising 19k,Ins.11k, L&P 8k & other various expenses

Subtotal, Expenses

5,692

5,869

178

3.0%

Net Operating Surplus (Deficit), net of $141k outside golf capital allocation

$602

$ 334

$ 268

80.2%

Variance is $268k, 80.2% from budget

UNIVERSITY PARK COUNTRY CLUB COMPARATIVE BALANCE SHEET AS OF FEBRUARY 28, 2026 AND 2025

3/12/2026

2/4

UPCC Operating Fund

Capital Irrigation Fund

Assets

Unaudited 2/28/26

Unaudited 2/28/25

Unaudited 2/28/26

Unaudited 2/28/25

Comments & Assumptions

Operating Cash & Short-Term Investments

$4,018

$2,869

Accounts Receivable

811

856

Inventory

376

363

Deposits & Prepaids

669

541

FY26 - Prepaid Insurance & Prepaid Cart Lease, software, sales tax etc.

Future Assessments based on BAN or Long-Term Bonds

5,975

5,592

Amounts drawn from BAN, $4,140 + Amounts borrowed from UPCC Capital Reserves, $1,835

Subtotal, operating assets

5,873

4,629

5,975

5,592

Board Designated Cash & Investments & Receivable from Irrigation Fund:

Operating Reserves

400

400

BOS designated for future use.

Capital Reserves & Short-Term Investments

1,342

606

Capital Reserves Used for Irrigation Project--Due from Capital Irrigation Fund

1,835

1,737

Portion of irrigation project paid out of UPCC reserve funds

Sub total, Board Designated Cash, Capital Reserves & Capital Irrigation Fund Receivable

3,577

2,744

-

-

Property and Equipment - Net

27,075

20,227

Property and Equipment - CIP

160

5,757

-

-

TotaI Assets

$36,685

$33,357

$5,975

$5,592

Liabilities & Net Position:

Accounts Payable

Operations Related

$419

$403

Accrued Liabilities & Other Payables

312

295

-

-

Gift Cards & Store Credits

133

121

Subtotal, operating liabilities

864

819

-

-

Deferred Revenue

4,866

4,499

Capital Lease Obligations

2,009

418

New cart lease and GCM Equipment

Capital Projects Payable

1

-

Due to UPCC Operating Fund

$1,835

$1,737

BAN Payable to Bank

4,140

3,855

Total Liabilities

7,741

5,736

5,975

5,592

Beginning Balance, Purchase of UPCC assets in 2019

16,750

16,750

-

-

Due From Capital Irrigation Fund

1,835

1,737

Prior Years' Operating Surplus

9,868

7,281

Current Period Operating Surplus

491

1,854

Net Position

28,944

27,622

-

-

Total Liabilities & Net Position

$36,685

$33,357

$5,975

$5,592

UNIVERSITY PARK COUNTRY CLUB CAPITAL SOURCES AND USES AS OF FEBRUARY 28, 2026

3/12/2026

3/4

Sources

Notes

2019, Construction Fund after UPCC club purchase

$4,157

2021, Loan Forgiveness

856

2024-5, Bond Anticipation Note for Irrigation Project

3,757

$1,835 was paid out of Operating Cash and needs to be repaid from either BAN assessment or 2024 Bond funds when available.

Sub total, Bond Proceeds and Loan Forgiveness

8,769

Bonds & Loan Forgiveness

FY 2021 Init Fees & 10% Outside Golf

673

FY 2022 Init Fees & 10% Outside Golf

666

FY 2023 Init Fees, Cap Dues & 10% Outside Golf

1,330

FY 2024 Init Fees, Cap Dues & 10% Outside Golf

1,850

FY 2025 Init Fees, Cap Dues & 10% Outside Golf

1,439

FY 2026 Init Fees, Cap Dues & 10% Outside Golf

1,184

Sub total, Init Fees, Capital Dues & 10% Outside Golf

7,141

Capital raised through Operations

Total Sources of Capital

15,911

Uses

2022, Parking Lot - Asphalt

136

2021-2025, Golf Course Improvement & Irrigation

7,412

2023, Tennis/Pickleball Courts

810

2022-2023, Buildings - Renovations, A/C and Upgrades

291

2023-2025, Range Picker, Bag Drop/Pro Shop FF&E

124

2022-2024, Grille - Kitchen Equipment

289

2023, Golf Course Maintenance Equipment

459

2023, IT Equipment - Computers, Server etc

91

2023-2024, Racquets And Fitness Equipmet

89

2021-2023, Indoor Dining Renovation

1,066

2023-2024, Outdoor Dining (Cafe) Renovation

2,326

Subtotal, Uses

13,093

FY2026 Uses

2026, (4)Toro Greensmasters

29

2026, Back 9 Renovation

1,164

2026, Varsity Club Renovation

49

2026, Admin Office Renovation

31

2026, Ice Machines, GCM & Dining

15

2026, Golf Club Rentals

12

Carpeting

5

Locker Room Renovation

5

VC - Tables & Chairs

5

Subtotal, FY2026 Uses

1,316

Construction In Progress

2020, Master Plan Project

160

Subtotal, CIP

160

Total Uses

14,568

Remaining Capital Reserves

1,343

Capital Account Balance at 2/28/2026

Due to operating capital from BAN or Bond

1,835

Total Capital Reserves

3,178

Balance with Irrigation Project repayment

UNIVERSITY PARK COUNTRY CLUB STATEMENT OF CASH FLOWS AS OF FEBRUARY 28, 2026

3/12/2026

4/4

MTD & YTD STATEMENT OF CASH FLOWS, 5 MONTHS THROUGH 2/28/26

February

MTD

YTD

Cash Flows From Operating Activities:

Cash Receipts From Members & Guests

$ 1,026

$ 9,086

Cash Payments To Vendors & Suppliers

(518)

(3,066)

Cash Payments To PBM Staff Serving UPCC & UPRD

(542)

(3,163)

Net Cash Provided (Used) By Operating Activities

(35)

2,857

Cash Flows From Capital, Financing, And Other Non-Operating Activities:

Initiation Fees

$ 157

$ 686

Capital Dues

10

368

Purchase Of Equipment & Capital Projects

(5)

(355)

Transfer to General Fund

(55)

(175)

Interest From Investments

-

1

Net Cash Provided (Used) By Capital And Other Non-Operating Activities

108

526

Net Increase (Decrease) In Cash

73

3,383

Cash At Beginning Of Period

5,687

2,378

Cash At End Of Period

$ 5,760

$ 5,760

University Park Recreation District Summary Operating Data
As of February 28, 2026

Rounds of Golf (as of February 28, 2026):

Rounds of Golf (as of February 28, 2025):

Overall revenue is $103k favorable to budget, driven primarily by Golf operations. Golf revenue is $114k favorable to budget (net of capital allocation), with higher outside rounds producing an $110k favorable variance in greens fees, which helped offset lower member rounds resulting in a $7k unfavorable variance in cart fees. Merchandise sales also surpassed budget, contributing an additional $27k favorable variance.
Golf course maintenance expenses continue to remain over budget due to various projects that were scheduled for later in the year but were completed earlier. We anticipate this trend will continue over the next couple of months, with expenses realigning to budget by the end of summer.

February

YTD

Actual

Budget

Variance

Actual

Budget

Variance

Member Rounds

4,645

5,030

(385)

18,839

21,572

(2,733)

Outside Rounds

2,919

2,970

(51)

11,267

13,936

(2,669)

7,564

8,000

(436)

30,106

35,508

(5,402)

February

YTD

Actual

Budget

Variance

Actual

Budget

Variance

Member Rounds

4,290

4,889

(599)

19,994

21,888

(1,894)

Outside Rounds

2,943

2,918

25

14,002

13,024

978

7,233

7,807

(574)

33,996

34,912

(916)

University Park Recreation District Summary Operating Data
As of February 28, 2026

Membership

*141 grandfathered non-members (+1 to prior month), 184 grandfathered members (-3 to prior month)
**294 non-resident memberships (-4 to prior month)

MEMBERSHIP COUNTS

YTD Change

Beg. Feb.

Additions

Resignations

Conversions

Total

Golf

Family - Resident

-

178

1

(1)

-

178

Family - Non Resident

4

77

2

-

-

79

Single - Resident

2

122

1

-

2

125

Single - Non Resident

2

71

2

-

-

73

8

448

6

(1)

2

455

Racquets & Fitness

Family - Resident

1

28

1

-

-

29

Family - Non Resident

-

15

-

-

-

15

Single - Resident

(1)

37

-

(1)

-

36

Single - Non Resident

(2)

25

-

(1)

(1)

23

(2)

105

1

(2)

(1)

103

Social

Family - Resident

1

460

3

(2)

(2)

459

Family - Non Resident

(1)

52

-

(1)

-

51

Single - Resident

(3)

209

-

(4)

-

205

Single - Non Resident

-

58

-

(1)

1

58

(3)

779

3

(8)

(1)

773

Total Memberships

3

1,332

10

(11)

-

1,331

Passes

YTD Change

Beg. Feb.

Net Change

Total

Fitness

1

146

-

146

Range

2

55

2

57

Pickleball

(1)

50

(1)

49

Twilight Tennis

-

20

(1)

19

SAP

1

130

1

131

3

401

1

402

University Park Recreation District

Committee Reports

University Park Recreation District

Update of Town Hall Meeting Location Venue and Scheduling Date



Draft of Agenda Format

University Park Recreational District

Project Update Town Hall

Date:

1.

Meeting Called to Order:
Quorum – In Attendance:
Pledge of Allegiance

2.

Project Reports

a.

Kitchen
Detail Presentation
Cost
Wellness and Activity Space Office Space
Parking Lot Other

b.
c.
d.
e.

3.

Finance Options

4.

Q & A

5.

Adjournment

University Park Recreation District

Update of Boardwalk Project

University Park Recreation District

Update from the Committee on Strategic Club Solutions Deliverables, Scope of Services and Cost

Strategic Planning Project - University Park Country Club

Project Overview, Pricing, and Timeframe

We will work collaboratively with Club leadership to identify a timeline that meets the Club’s needs. Most strategic planning engagements are completed within 4-6 months, depending on availability and scope. The following outlines the workflow of our TruVision Strategic Planning Process. As requested, we have broken out the scope and pricing by milestone.

Discovery & Engagement

●
●
●

Assess Current State Onsite visit Competitive Analysis

Survey Development & Administration (If current data needs newer or more relevant insights)

●
●

Resident/Member Survey Distribution Employee Engagement Survey

Strategic Planning Retreat Preparation

●
●
●

Development and distribution of a pre-retreat workbook Curated summaries of key findings from Phase 1 & 2 Board & Leadership Input (SWOT Framework)

○
○
○
○

Strengths, weaknesses, opportunities, and threats (SWOT) Mission, Vision, and Values considerations
Aspirational identity and future positioning Brand Clarity

Strategic Plan Development - Facilitated Strategic Planning Retreat

●
●
●
●

Validate and refine the SWOT using benchmark and member data Clarify current and aspirational brand identity
Explore tradeoffs between aspiration, financial capacity, and operational reality
Align the Board and management team around strategic priorities informed by market

position and resident expectations

●

Develop Critical Success Factors and Key Objectives

SCS applies a disciplined evaluation framework to prioritize recommendations based on:

●
●
●

Alignment with the community’s Mission, Vision, Values, and aspirational identity Impact on Resident/Member satisfaction, engagement, retention, and growth
Financial capacity, capital needs and obligations, funding considerations, and long-term

operating impact

●

Operational feasibility, staffing implications, and risk

Final Strategic Plan Deliverables:

●
●
●

Discovery Summary and Opportunity Assessment Report Resident/Member Survey Summary and Raw Data Responses
Member-facing communication with Executive Survey Summary, Mission, Vision, Values,

and any other defined statements about current and aspirational identity.

●
●
●

High-level Critical Success Factors and Key Objectives for the Plan
Detailed working Strategic Plan Narrative to include initiatives and action steps
12-18-month action plan in a working accountability document in Excel, Navigator, or other

board portal solution to manage strategic planning progress.

Final recommendations are documented in the Strategic Plan and presented in a prioritized, phased format, with high-level implementation considerations, to ensure decisions are actionable, financially informed, and aligned with long-term sustainability.

Strategic Plan Communication

●
●

Disseminating Information to Resident/Member Survey and Engagement Feedback

Ongoing Alignment and Plan Progress

●

Throughout the engagement, SCS works with University Park leadership to ensure messaging

remains consistent, timely, and aligned with governance protocols

●

Communication tools and materials are designed to support transparency, reinforce trust, and

set clear expectations for implementation and next steps

●

We recommend at least a twice-a-year plan communication cadence to keep the

Resident/Member informed about the board and management's progress with the plan implementation

Strategic Planning Timeline - Phase Overview
(timing may vary depending on club availability)

Proposed Start Date

TBD

Site Visit/Focus Group/Discovery

3-6 weeks

Present Member/Resident & Employee Survey Draft

2-3 weeks

Deploy Member/Resident & Employee Survey

3 weeks

Analyze Survey Data/Create Final Report

2-3 weeks

Initial Strategic plan project and development
Research, Discovery, Surveys, and Analysis Findings Report + SWOT Strategic Plan Process and Plan Deliverables

$37,500
$34,500

$72,000*

*If newer surveys and focus groups are not required, credits will be applied to the final invoice

12-months following the final draft of the plan Annual check-in support and annual plan update

$14.500

Optional Additional Support and Consulting:

Annual Survey each year for benchmarking $14,500/year

Quarterly Check-ins for plan maintenance, support, and accountability $4,500/quarter

Strategic Capital Project Communications for vote or approval $42,500-$65,000, depending on scope and scale

Preparation of Pre-retreat Documents

2-3 weeks

Board/Committee Pre-work

2-3 weeks

Board Retreat

1 day

Management Planning/Implementation Retreat

1 day

Finalize Plan and Create Member Deliverable

3-5 weeks

University Park Recreation District

Consideration of resolution 2026 – 13, University Park Recreation District HNB Lease
(provided under separate cover)

University Park Recreation District

Ratification of Payment Authorization No. 158