MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT STRATEGIC PLANNING COMMITTEE SPECIAL MEETING
WEDNESDAY, NOVEMBER 12, 2025
3:00 pm Business Offices
8301 The Park Boulevard, University Park, FL 34201

Strategic Planning Committee Members present in person or via Zoom: Jim Freedman	Chair
Ronni Loundy	Vice-Chair Barbara Somma	Secretary
Ken Schreder	Committee Member Steve Swanson	Committee Member
Also, present in person or via Zoom:
Sally Dickson	Chair – UPRD Board of Supervisors
John Fetsick	General Manager – University Park Country Club Jennifer Brown	Executive Assistant - University Park Country Club Various audience members
FIRST ORDER OF BUSINESS	Organizational Matters Call to Order, Roll Call
The meeting was called to order at approximately 3:00 pm. Those in attendance are outlined above.
Public Comments
No members of the public requested to speak during the public comment period.
SECOND ORDER OF BUSINESS	Administrative Matters: Approval of Meeting Minutes for 9/29/25 and 10/8/25.

The Committee reviewed the draft meeting minutes from the September 29, 2025 and October 8, 2025 meetings. Discussion was held regarding revisions to the September 29, 2025 minutes to clarify language related to the Business Plan. A motion was made to approve the September 29, 2025 minutes as amended and the October 8, 2025 minutes as presented. The motion carried unanimously.

THIRD ORDER OF BUSINESS	Review of UPCAI/UPRD/PBM
Organizational Structure
The Committee reviewed the organizational structure of University Park Community Association, Inc. (UPCAI), University Park Recreation District (UPRD), and Park Boulevard Management (PBM). Discussion focused on the distinct roles and responsibilities of each entity, the separate governing boards, and the contractual and operational relationships among them. Clariﬁcation was provided regarding management reporting lines, the Mutual Cooperation Agreement between boards, and how the organizational structure supports both residential and club operations.
FOURTH ORDER OF BUSINESS	Review of Focus Groups and Master Plan Historical Files
The Committee reviewed historical materials related to prior focus groups, surveys, master planning efforts, and capital planning documents. Discussion addressed the timeline of past community engagement, including surveys conducted during the transition to the Recreation District, prior strategic and business planning efforts, and the use of these materials as background reference for the current strategic planning process. It was noted that these historical documents are intended to inform context and understanding rather than predetermine outcomes of the current strategic plan.
FIFTH ORDER OF BUSINESS	Discussion of Involving UPCAI Board and Neighborhood Chairs in Strategic Planning
The Committee discussed potential methods for involving the UPCAI Board of Directors and neighborhood chairs in the strategic planning process. Discussion focused on information sharing, transparency, and appropriate engagement while maintaining the advisory role of the Strategic Planning Committee and compliance with Sunshine Law requirements. Mrs. Janette Gatesy, a UPCAI Board Member, was present in the Zoom audience and was given the opportunity to speak. Mrs. Gatesy clariﬁed that the Chair Council is separate from the UPCAI Board. Although the Chair Council does not directly report to the UPCAI Board, the committee agreed, as a courtesy, to consult with the UPCAI Board prior to engaging the Chair Council in any strategic planning efforts.

The next upcoming meeting:

Date	Meeting Type	Time	Location	Note	
December 10, 2025	Strategic Planning Committee
Meeting	3:00
pm	Business
Office	In person or by Zoom	

Strategic Planning Committee Member Requests
Committee members were provided with the opportunity to raise additional items or comments. General discussion addressed future meeting scheduling and the continued review of background materials as the strategic planning process moves forward. No formal requests or actions were made.
Adjournment
The meeting was adjourned at approximately 4:30 pm.