MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT STRATEGIC PLANNING COMMITTEE ORIENTATION
Monday, September 29, 2025
9:00 am Business Offices
8301 The Park Boulevard, University Park, FL 34201

Strategic Planning Committee Members present in person or via Zoom: Ken Schreder
Steve Swanson Jim Freedman Barbara Somma Ronni Loundy
Also, present in person or via Zoom:
Sally Dickson	Chair - UPRD Board of Supervisors
Jennifer Kakretz	Executive Assistant - University Park Country Club Vivian Carvalho	District Manager – PFM Group Consulting LLC

FIRST ORDER OF BUSINESS	Organizational Matters Call to Order, Roll Call
The meeting was called to order at 9:00 am by Sally Dickson. Those in attendance are outlined above.
Public Comments
There were no public comments at this time.
SECOND ORDER OF BUSINESS	Overview of Strategic Planning Committee binder (provided at meeting), Roles and Responsibilities, Discuss the

Selection of Chair, Vice Chair, and Secretary roles.
All committee members were provided with an orientation binder, and a high-level review of the table of contents was conducted. Sally Dickson chaired the meeting until officers were elected. The election of the Chair, Vice Chair, and Secretary is scheduled for the next meeting on October 8 at 3:00 p.m.
Each committee member provided a brief introduction outlining their background and relevant experience. Discussion followed regarding the restrictions imposed by the Florida Sunshine Law, particularly the prohibition on communication between committee members outside of publicly noticed meetings. Attorney Mark Barnebey will attend the October 8 meeting to provide detailed guidance on Sunshine Law compliance.
District Manager Vivian Carvalho provided clarification regarding procedures for meeting notices, attendance, quorum requirements, and the use of workshops. An overview was also given of the Strategic Planning Committee’s role in comparison to the previous Business Plan Advisory Group. It was noted that while the work of the previous group will serve as background, the Strategic Planning Committee’s purpose is to develop a comprehensive strategic plan, establishing the District’s long-term direction prior to addressing financing.
The committee will determine the definitions of short-term and long-term planning, with short-term generally considered to encompass a five-year period. Members will review the most recently proposed Business Plan model and capital improvement documents included in their binders. Financial data contained in the current packet reflects Fiscal Year 2023, as updates were paused pending resolution of the ongoing bond issue appeal.
THIRD ORDER OF BUSINESS	Administrative Matters:
Distribution of emails.
As part of Florida Sunshine Law compliance, University Park Recreation District email addresses will be assigned to all committee members, as all communications between members are considered public record.
The upcoming meeting was noted:

Date	Meeting Type	Time	Location	Note	
October 8, 2025	Strategic Planning Committee
Meeting	3:00
pm	Business
Office	In person or by Zoom	

FOURTH ORDER OF BUSINESS	Adjournment
The meeting was adjourned at 10:07 am.