Title: UPRD 10-13-23 BOS Meeting Minutes

MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT
BOARD OF SUPERVISORS' MEETING
Friday, October 13, 2023
1:00 p.m.
Community Center
8301 The Park Boulevard, University Park, FL 34201

Board Members present at roll call in person or via Zoom:

Sally Dickson Mark Criden Steve Ludmerer David Murphy Rusty Piersons

Chairperson
Vice Chairperson
Treasurer I 2^nd Vice Chairperson Assistant Secretary
Assistant Secretary

Also, Present in person or via Zoom:

Vivian Carvalho Kwame Jackson Scott Rudacille Curtis Nickerson John Fetsick

District Manager - PFM Group Consulting LLC
ADM - PFM Group Consulting LLC	(via Zoom) Blalock Walters
Director of Properties and Facilities - Country Club General Manager - Country Club

Various Audience Members Present and Via Zoom

FIRST ORDER OF BUSINESS	Organizational Matters

Call to Order and Roll Call

The meeting was call to order at 1:00 p.m. by Ms. Dickson and Ms. Carvalho confirmed quorum to proceed. Those in attendance are outlined above.

The Board proceeded with the pledge of allegiance.

Public Comments

There were no public comments at this time.

SECOND ORDER OF BUSINESS	^Administrative ^Matters

Consideration of the Minutes of the September 5, 2023, Strategy Workshop Meeting, the Minutes of the September 5, 2023, Workshop Meeting, the Minutes of the September 8, 2023, Board of Supervisors Meeting, the
Minutes of the September 14, 2023,  Strategy   Workshop ^1
Meeting, the Minutes of the September 19, 2023, Continued Strategy Workshop Meeting, the Minutes of the September 22, 2023, Strategy Workshop Meeting, and the Minutes of the September 26, 2023, Strategy Workshop Meeting

The Board reviewed the minutes.

ON MOTION by Mr. Criden, seconded by Mr. Murphy, with all in favor, the Board approved the Minutes of the September 5, 2023, Strategy Workshop Meeting, the Minutes of the September 5, 2023, Workshop Meeting, the Minutes of the September 8, 2023, Board of Supervisors Meeting, the Minutes of the September 14, 2023, Strategy Workshop Meeting, the Minutes of the September 19, 2023, Continued Strategy Workshop Meeting, the Minutes of the September 22, 2023, Strategy Workshop Meeting, and the Minutes of the September 26, 2023, Strategy Workshop Meeting.

THIRD ORDER OF BUSINESS	Staff Report Matters

District Counsel - No report.

District Manager - Ms. Carvalho stated that the next Workshop Meeting is scheduled for October 27, 2023 at 1:00 p.m. which includes a presentation of the Executive Summary of the Five-Year Business Plan. The following Workshop Meeting is scheduled for October 31, 2023 from 2:00 p.m. - 4:00 p.m. which includes a presentation of the Capital Improvement Plan. A Special Board Meeting is scheduled for November 3, 2023 at 1:00 p.m.

Club Management (Management Discussion & Analysis Report/Update on the Business Plan

Progress) - Mr. Fetsick stated that they had announced their "Season at a Glance" this week, the calendar has more events than ever. There will be three nights of traditional dinner services for the first time and a cafe menu on a daily basis. Fall Fest is on Saturday, October 28 which will be headlined by Soul Sensations and have the return of a night-ending firework show.

Golf had finished last year with over 84,000 rounds, 50,000 from members and 34,000 form the public. The rates will increase on November 1, 2023, with morning rates starting at $119 per round, where last year was $99.

The installation of black fencing on the Tennis Court has started. They are doing two courts at a time and Ms. Salvino-Nakamura is managing court availability effectively. The fencing so far looks great and will clean up the entire area. They have hired Ms. Suzanne Sinclair Thomson as the new Fitness Director. She has extensive fitness and wellness experience, most recently coming to University Park as the '1)/ellness Director at the YMCA of Southwest Florida. Ms. Sue Marillier will remain in her current position.

They've recently purchased a four-pie pizza oven and began offering pizza last Friday. This was an overwhelming success with over 80 pizzas being sold during the week. Mr. Fetsick gave his regards to Chef Roger for his work. The dining area can hold around 200 to 220 people at a time. The Food and Beverage team started their liquor training today. This training is being provided by the insurance carrier and focuses on the safe service of alcohol.

As of the end of August, there are 399 full members. As of today, there are 421 full members. Racquets is maintaining at 124 memberships and social memberships are pushing 800, with a grand total of 1319 memberships. They are projected to have about $800,000 in operating income.

FOURTH ORDER OF BUSINESS	Business Matters

Discussion of Capital Improvement Plan and Associated Bond Referendum

Ms. Dickson stated that the unveiling of the Improvement Plan is scheduled for October 31 during the Workshop Meeting. A letter has been sent out to the residents in the hope that the residents will engage with the topics in the upcoming meetings. A cumulation of a referendum will take place on January 16, 2024.

Consideration of Engagement Letter for District Engineering Services (under separate cover)

Mr. Fetsick provided a background of Kimley-Horn & Associates and their work with University Park. Their role would be to take the current estimates that were received from the chief estimator and would verify that the estimates are reasonable. That would then be signed off to be used for the referendum. Their proposal is not to exceed $20,000 for up to 80 hours of work.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board accepted the Engagement Letter for District Engineering Services from Kimley-Horn & Associates.

Appointment of Election Chair

Mr. Ludmerer suggested that the Election Chair for the bond referendum not be a member of the Board and asked that they solicit volunteers from the community who would like to serve during the November 3 meeting. There was a suggestion to reach out to the committee who assisted during the Board elections to see if they would be interested in the position.

Appointment	of	CPA	Firm Canvassing Ballots

The Board agreed to hire an outside firm to deter any bias with the process. Ms. Carvalho stated that they will get a proposal for discussion at the special meeting on November 3.

Supervisor Comments

Requests	&

Mr. Ludmerer mentioned that during the September meeting, they had asked for a timeline for the charter amendments which need to go on the ballot for March 19, 2024, and asked that they are deliverable by the November meeting. He also asked about the progress with the DRI changes. He suggested incorporating the changes made to the FY 2024 budget into the five­ year forecast plan in order for it to be available in the voter information package.

Ms. Dickson mentioned that she had a meeting with the Project Development Plan Committee, and they have done a great job putting together a list of items that need to be followed by protocol for future projects. Mr. Criden provided an overview of the meetings between himself, Mr. Saumier, and Mr. King concerning the Executive Summary Business Plan.

FIFTH ORDER OF BUSINESS	District Financial	atters

Ratific.ati<)n	of	Payment
Authorization Nos.# 101-102

Mr. Fetsick reviewed the payment authorizations.

ON MOTION by Mr. Cnden, seconded by Mr. ludmerer. with all in favot. the Board ratified Payment Auttlcrizatioo Nos.# 101 -102.

SIXTH ORDER OF BUSINESS	Adiounvnent

Ms. Pizzi had a question atiout lhe EJection Chair for the bond referendum.

ON MOTION by Mr Criden. seconded by Mr. Murphy, with all in favor, the October 13, 2023. Board of Supervisors' Meeting of University Pack Recreation District was adjourned at 1:52 pm.
I

Secretary I Assistant Secretary	^�_I^�-_ceChairpef'SOO

IP age