Title: UPRD 9.8.23 BOS Meeting

MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS' MEETING
Friday, September 8, 2023
1:00 p.m.
Community Center
8301 The Park Boulevard, University Park, FL 34201

Board Members present at roll call in person or via Zoom:

Sally Dickson Mark Criden Steve Ludmerer David Murphy Rusty Piersons

Chairperson
Vice Chairperson
Treasurer I 2^nd Vice Chairperson Assistant Secretary
Assistant Secretary

(via Zoom) (via Zoom)

Also, Present in person or via Zoom:

Vivian Carvalho Venessa Ripoll Kwame Jackson Curtis Nickerson John Fetsick
Paul Charlesworth

District Manager - PFM Group Consulting LLC
District Manager - PFM Group Consulting LLC (via Zoom) ADM - PFM Group Consulting LLC	(via Zoom) Director of Properties and Facilities - Country Club General Manager - Country Club
Resident

Various Audience Members Present and Via Zoom

FIRST ORDER OF BUSINESS	Organizational Matters

Call to Order and Roll Call

The meeting was call to order at 1:00 p.m. by Ms. Dickson and Ms. Carvalho confirmed quorum to proceed. Those in attendance are outlined above.

The Board proceeded with the pledge of allegiance.

Public Comments

There were no public comments at this time.

SECOND ORDER OF BUSINESS	Administrative Matters

Consideration of the Minutes of the July 25, 2023, Strategy Workshop Meeting and the Minutes of the August 11, 2023, Board of Supervisors' Meeting

The Board reviewed the minutes.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board approved the Minutes of the July 25, 2023, Strategy Workshop Meeting and the Minutes of the August 11, 2023, Board of Supervisors' Meeting.

THIRD ORDER OF BUSINESS	Staff Report Matters

District Counsel - Mr. Barnebey reviewed the changes made to the firearms legislation as some restrictions were put into place, including firearms being restricted in places that serve alcohol and during meetings. Ms. Dickson asked about the restrictions applying to the golf cart that drives around the golf course selling alcohol, where the restriction would be hard to enforce. Open-carry of a firearm is also restricted but concealed-carry can also be restricted in certain areas.

Mr. Barnebey also mentioned that they had received a draft contract that Kimley-Horn is reviewing concerning the land use items.

District Manager - Ms. Carvalho stated that this is the last meeting of FY 2023 and will be approving some resolutions in regard to the FY 2024 meeting schedule for both Board meetings and workshop meetings.

Club Management (Management Discussion & Analysis Report/Update on the Business Plan Progress) - Mr. Fetsick stated that Hurricane Idalia came and went with minimal impact to University Park. The Club was closed on the Wednesday and the golf course again on the Thursday out of an abundance of caution.

There have been 4,000 fewer rounds of golf year to date, primarily in outside rounds. Despite the decrease, they remain $500,000 favorable to the Budget, this is driven by higher than anticipated open rates.

The new racquet staff continues to get settled. Mr. Lance Martin has been meeting with the team captains for league play and is actively meeting the pickleball members. He will be hosting two complimentary pickleball clinics for those who may be interested in learning the game or for those who actively play and want to get to know him. They are continuing to interview for a Fitness Director with both internal and external candidates.

Dining has been closed this week for maintenance, cleaning, and various open work items. The Park Grille has added acoustical panels which have been very effective and added to the aesthetics of the space. The woodwork has been painted, and there has been deep cleaning done including the dining room floors, and room divider doors have been added. The cafe had their downspouts fixed, the truss hardware was treated and painted, the gutters were fixed, and the tongue and groove were fixed. This upcoming Monday, September 11, 2023, the entire Food & Beverage front of house team will be participating in an all-day training with Mr. Bob Brown who is a world-renowned Food & Beverage expert and trainer. Both dining areas will reopen on Tuesday, September 12, 2023

They continue to host sold out Bingo and Trivia nights once a month and have been hosting occasional Food & Beverage themed nights. The Golf, Racquets, and Food & Beverage teams hosted a great Labor Day full of events that included a BBQ lunch. Mr. Fetsick thanked Ms. Ann Backus for heading up the dining event.

There are currently 1,296 total memberships, with 399 full memberships, 775 social memberships, and 122 racquet memberships. There are 147 grandfathered non-members and 220 grandfathered members. They continue to have favorable financial results year-to-date compared to both the budget and to prior years. The Food & Beverage costs continue to be unfavorable. There are on track to earn $1.1 million in total capital for the year, driven by initiation fees, 10% of outside golf, and the capital fees that were introduced.

Mr. Ludmerer asked if Bingo and Trivia will be moved to Tuesday nights and if the teams have been informed of the change. Mr. Fetsick confirmed they have been informed but will resend the notification in the weekly updates. He updated the Board of returning to the TGIF format from last year and contemplating supplementing the non-service of food at the Varsity Club with a food truck. Mr. Ludmerer also asked about having additional staff for Food & Beverage. Mr. Fetsick stated the CPR and AED trainings have been scheduled and he will announce the exact dates before the end of the meeting.

FOURTH ORDER OF BUSINESS	Business Matters

Public Hearing on the Adoption of the District's Annual Budget & Country Club Budget
Public Comments and Testimony
Board Comments
	Consideration		of Resolution 2023-08, Adopting the Fiscal Year 2024 District's Annual Budget	and
Appropriating Funds
General Fund Budget
Debt Service Budget
Consideration	of
Resolution 2023-09, Adopting the Fiscal Year 2024 Country Club Budget	and
Appropriating Funds
Enterprise Fund Budget

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board opened the public hearing.

There were no public or Board comments. Mr. Fetsick reviewed the General Fund Budget, Debt SeNice Budget, and the Enterprise Fund Budget for the Board. There have been no changes to the General Fund Budget or the Debt SeNice Budget since the May meeting. There was a minor change with the Enterprise Fund Budget; the restaurant revenue increased by
$427,000, payroll has increased by $8,000, and direct expenses has increased to $316,000.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board approved Resolution 2023-08, Adopting the Fiscal Year 2024 District's Annual Budget and Appropriating

Funds, and Resolution 2023-09, Adopting the Fiscal Year 2024 Country Club Budget and Appropriating Funds.

ON MOTION by Ms. Dickson, with all in favor, the Board closed the public hearing.

Public Hearing on Adopting Country Club Policies, Enforcement and Compliance Matters of the District Facilities and Property
Public Comments and Testimony
Board Comments
Consideration	of Resolution 2023-11, Adopting    Country
Club	Policies, Enforcement		and Compliance Matters of the District Facilities and Property

Ms. Dickson suggested that this item be continued to a later meeting, Mr. Ludmerer volunteered to be a part of the reviewing process and suggested this be continued to the November 10, 2023, meeting.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board continued this Public Hearing to the November 10, 2023, Board of Supervisors meeting.

Consideration of Resolution 2023-10, Adopting the Annual Board and Workshop Meeting

Schedule for Fiscal Year 2023- 2024.
Exhibit	A-	Annual . Board of Supervisors Meeting Schedule
Exhibit 8- Annual Board of Supervisors Workshop Meeting Schedule

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board approved Resolution 2023-10, Adopting the Annual Board and Workshop Meeting Schedule for Fiscal Year 2023-2024 as presented.

Update of Strategic Planning Relating	to	Deferred Maintenance and Capital Improvement Project and Schedule Moving Forward

Mr. Fetsick provided an update to the progress of the Strategic Planning process. A presentation will be ready for a future meeting. They are working with an estimator on the costs which includes golf course irrigation, a kitchen renovation and expansion, a fitness facility addition and expansion, and administrative space for staff.

FIFTH ORDER OF BUSINESS	District Financial Matters

Ratification of Payment Authorization Nos. # 99 - 100

Mr. Fetsick reviewed the payment authorizations.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board ratified Payment Authorization No. # 99.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the Board ratified Payment Authorization No.# 100.

Supervisor Comments

Requests	&

Ms. Dickson reminded the Board that there is an upcoming Workshop meeting on September 26, 2023, at 2:00 p.m. at the Community Center and another Workshop meeting on October 3, 2023, at 2:00 p.m. and a Board meeting on October 13, 2023, at 1:00 p.m.

Mr. Hahn had a question about when the next scheduled GM meeting. Mr. Fetsick said that the monthly meetings will return in October. He also asked if the paper shredding will continue. Mr. Fetsick confirmed that it will.

SIXTH ORDER OF BUSINESS	Adiournment

There were no further comments.

ON MOTION by Mr. Criden, seconded by Mr. Ludmerer, with all in favor, the September 8, 2023, Board of Supervisors' Meeting of University Park Recreation District was adjourned at 1:36 p.m.

Secretary I Assistant Secretary	Chairperson / Vice Chairperson

IP age