MINUTES Of MEETING
UNIVERSITY PARK RECREATION DISTRICT AUDITOR SELECTION COMMITTEE MEETING
Tuesday, June 28, 2022
10:00 a.m. and or immediately following the adjournment of the Board of Supervisors Workshop Meeting Community Center
8301 The Park Boulevard, University Park, FL 34201

Board Members present at roll call in person or via phone: Paul Fay	Committee Member
Sally Dickson	Committee Member

Also, Present in person or via phone:
Vivian Carvalho	District Manager - PFM Group Consulting LLC

FIRST ORDER OF BUSINESS		Organizational Matters Call to Order and Roll Call
The meeting was called to order at 12:15 p.m. by Ms. Carvalho confirmed quorum to proceed with the meeting. Those in attendance are outlined above.

Before opening up for public comments, Ms. Dickson stated that she would act as Chair for this meeting.

Public Comments

There was no one from the public present at this time.

SECOND ORDER OF BUSINESS	General Business Matters

Review and Approval of Audit Documents
Audit RFP Notice Template
Instructions to Proposers
Evaluation Criteria- with or without price

There was a discussion about which companies should be solicited concerning the upcoming

RFP. The names that were considered were Phillips Harvey, Miller & Co., Kerkering, Barberio & Co., Carr Riggs & Ingram, and CS & L CPAs. Ms. Carvalho recommended the Committee to review the proposals in the same day of a Board Meeting so recommendations by the committee can be given accordingly to the Board. The Committee discussed the timeline of the RFP. The details were as follows:
Allow 3 weeks to provide a response.
The August 5th, 2022is the deadline for getting the documents added to the agenda for the August 12th, 2022, Board Meeting.
Each member of the committee will complete a scoring sheet for each company they get a proposal received.
Ms. Carvalho stated that the committee could meet with the potential companies the day they are scoring and said that if they are not ready to make a decision, they can continue the
meeting. The committee can also bring their notes from the company interviews to the Board meeting. It was decided that interviews would be held on August 8th, 2022, from 10:00 a.m. - 12:00 p.m. at the Community Center in person and via Zoom. The ad will be run on July 8th,
2022 and will be asking them to submit their proposal by the due date of July 29th, 2022.
Everything will be added to the agenda on August 1 which gives the committee a week to review all of the information gathered.

Ms. Carvalho suggested to the Committee that they revise the provision regarding the additional funds that were included on the FY 2022 budget including the General Fund, the Enterprise Fund, the Debt Service Fund, and the Construction Fund. This is in the Instruction to Proposal section of the RFP.

While discussing whether or not to include price with the audit evaluation criteria document, Mr. Fay suggested changing the weight of the points for when they will be scoring. The following scores will be 20 points for ability of personnel, 20 points for experience, 25 points for the understanding the scope, 25 points for the ability to furnish the required service, 10 points for price.

On MOTION by Mr. Fay, seconded by Ms. Dickson, with all in favor, the Auditor Selection Committee approved the Audit Documents with the Evaluation Criteria to include price with adjusted scores as outlined above.

THIRD ORDER OF BUSINESS	Adjournment

ON MOTION by Ms. Dickson, seconded by Mr. Fay, with all in favor, the Tuesday, June 28, 2022, the Auditor Selection Committee Meeting of University Park Recreation District was adjourned at 12:54 p.m.

Secretary I Assistant Secretary