University Park Recreation District

Consideration of Resolution 2021-13,
Approving a Preliminary Enterprise Fund (Country Club) Budget for Fiscal Year 2022 and Setting a Public Hearing Date [Suggested Date, August 13, 2021]

RESOLUTION 2021-13

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE UNIVERSITY PARK RECREATION DISTRICT APPROVING A PROPOSED PRELIMINARY COUNTRY CLUB 2021/2022 BUDGET AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the University Park Recreation District ("District") was recently established by the Manatee County Commission, Florida, effective August 2, 2018; and

WHEREAS, in November, 2019, the District acquired the University Park Country Club ("Country Club") and has begun operating and maintaining the Country Club; and

WHEREAS, the District Manager has prepared and submitted to the Board of Supervisors of the University Park Recreation District (the "Board") the proposed operating budget for the Country Club Fiscal Year 2021/2022 ("Proposed Budget"); and

WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE UNIVERSITY PARK RECREATION DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager to the District Budget to provide a budget for the operation, maintenance, and capital improvement of the District for Fiscal Year 2021/2022 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE: HOUR: LOCATION:

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University Park Country Club 7671 The Park Boulevard University Park, FL 34201

TRANSMITTAL OF PROPOSED BUDGET AMENDMENT TO LOCAL GENERAL PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to Manatee County in accordance with Chapter 189, Florida Statutes.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District's Secretary is further directed to post the approved Proposed Budget on the District's website at least two days before the budget hearing date as set forth in Section 2, shall be posted within five (5) days after adoption, and shall remain on the website for at least two (2) years. If the District does not have its own website, the District's Secretary is directed to transmit the approved budget to the manager or administrator of Manatee County for posting on their websites.

PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.

EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 14th DAY OF MAY, 2021.

ATTEST:

Secretary
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University Park Recreation District

Exhibit A- Enterprise Fund (Country Club) Budget

UNIVERSITY PARK RECREATION DISTRICT FY2022 BUDGET (10.1.21-9.30.22)
AS OF MAY 4, 2021

General Assuinptions
Club Operations return to pre-COVID-19 activities
Approved 2022 Membership Structure and Pricing effective 1.1.2022
No Operations Recovery Surcharge!
Dining Facilities (indoor and outdoor) renovated by 1/1/2022
Minimal construction impact (except for Banquet Events)
Closure of holes #19-27 due to possible renovation (summer 2022)
Required Hourly minimum wage increases from $8.65 to
$10.00 effective 9.30.2021

Commenced February 1st

Process

Department Manager Input
Golf Operations- Ashley Hayden
Golf Course Maintenance- Curtis Nickerson
Restaurant Sales- Rico Alcala
Restaurant FOH- Carol James
Restaurant BOH- Chef Roger
Membership- Ann Backus
Tennis/Fitness- Jason Grose
Data Points

2020 Actual
2021 Budget
2021 Forecast

Rolling 12 Months
2022 Budget

General Manager and Department Manager Reviews
Board of Supervisors Review (individual sessions)

2022 Meinbership Plan
New Membership Plan, effective 1.1.2022
UPCC		2021Actual		2022 Aperoved Famlly	Single	Famllr	Sln11e
Full	s 8,554	s 6,710	s 9,250	s 7,000	
Junior Executive	4,278	3,355			
Tennis/Racquets	3,510	2,629	4,000	3,000	
Sports	2,023	1,392			
Twilight Tennis	1,368	976			
Social/Resident	883	536	1,000	750	

All non-grandfathered members are required to have a minimum of a Social Access Pass
Introduction of ala carte, flexible membership options
Fitness Center Pass
Pickleball Pass
Among Others...
Food & Beverage minimum retained

Revenue

Golf Operations

· Fewer Rounds (post-COVID retraction)
2021	2021	2022
 Budget	Forecast	Budget 
Member Rounds	40,665	43,686	43,125
Outside Rounds 	34,774	38,043	35,109
75,439	81,729	78,234
Increased Greens Fee Rates
Increased Cart Fees ($2/round)
Increased Trail Fees
Expenses
Payroll increase due to minimum wage increase
Credit Card Charges increase proportionate to revenue increase

Revenue

Restaurant Operations

Indoor/Outdoor renovations completed by 1.1.2022
Retain F&B Minimum
Ala Carte Dining
13% increase over 2019 actual (pre-COVID)
Buffet dining returns
Includes increased menu pricing for non-members
Banquet Events
Assumes 50% of 2019 actual
Construction Impact
Slow return from COVID
Expenses
Minimum wage increase
Costs of Goods Sold variable with Revenue
Improved margins (Banquet Events and Buffet Dining)
Entertainment costs

Tennis/Fitness & G&A
Tennis & Fitness
Revenue and Expenses in line with prior year(s)
Minimal financial variability

General & Administrative
Club Management Transition
Other Expenses, including:
Legal & Professional Fees
Property Insurance
Office Supplies & Equipment
Accounting & Payroll Software
IT Infrastructure
Utilities
Other

SUMMARY INCOME STATEMENT	2020
FISCAL YEARS ENDING SEPTEMBER 30	Actual
COUNTRY OUR OPERATIONS:	2021	20Z1
Budget	2022
Budcet	2022 BU<liet
vs. 2021 FC	
Assumptions	
						
REVENUE:						
MEMBERSHIP OUES	3,194.394
2,793.408	_2,49<)674.:_ 2,SlS,706	3,461,795	3,905,211	443,416	New Membership Dues Structure effective 1/1/22	
GOLF OPERATIONS			3,154.870	3,.094,216	{60,654)	Fewer rounds offset by sreens/carts/trail fee Increases	-	
TENNIS & FITNESS CENTRE	63,555	67,IID6	G7A04	6613	
320,755
(2,947)	No significant changes expected		
RESTAURANT INCOME	1,782,882
OTHER INCOME	6,666	1,721,582	1,590,216
5,000	7,947	1,910,971
5,000		Increase ala carte dining and banquets from FY2021 Forecast	
fOTAl REVENUE	7,840,905	7,810768	8,282,232	8,981,703	699,471		
						
EXPENSES:					
PAYROLL & RELATEO:					
					
GOLF OPERATIONS	500,480	5'36,990	524,730	616,967	92,237	Roqufrcd hourly minimum wqc lnc.rease	
TENNIS & FlTNE.SS CENTRE	203,330
RESTAURANT	1,182,862
GOLF COURSE MAINTENANCE	1306,735	208,375	209,004
1,181,409	1,197,033
1,426,398	J,36l,410	218,437
1,353,792
1,532,234	9,433
156,759
169,824	No significant changes expected Required hourly minimum wage increase
Staff Turnover/Increased Wages required	
GENERAL & ADMINISTRATIVE	1,005,548	1,oaa.m	1,136,978	1,066,568	(70,410)	Management Team transition		
						
TOT PAYROLL & RELATED	4,198,955	4441,945	4,430,1$5	4,788,000	357,845		
					
OIRECT EXPENSES:					

GOLF OPERATIONS	565,186
UNNIS & FITNESS CENTRE	117,107	
598,782	679,286
U9,681	99,813	
686,146
119,010	
6,860
19,197	
No significant changes expected No i1gniReant chi111gt".s e>1p<!c.ted	
RESTAURANT CGS	738,218	665,790	754,831	790,110	35,279	COGS-variable with revenue lmpro\led marolns	
RESTAURANT OPER EXP	437.,4S7	425;426	433,740	456,435	22,695	Entertainment Expense	
GOLF COURSE MAINTENANCE	1,124,776	1,186,312	l,Z21!,Z67	1,209,351	(18,916)	No significant changes expected	
GENERAL & ADMIN	567,971	.527,.164	562.818	541,872	(20,946)	No significant changes expected	
					
TOTAi. O!REO EXPENSES

OP(RATING 1/o/WMFJ( 05S)	3,550,715	3,523,155	3,758,755	3,802,923	44,169		
	91,235	054,332)	93,311	390,780	297.458		
.					
OPERATIONS RECOVERY SURCHARGE	.	361,!.!!!_
.	194,745
.		(194,745)	Effective 1/1/21-5/31/21	
FUNDINGOF UPRD GENERAL FUND			(100,000)	ll□0,000)		
CAPITAL ALLOCATION- GOLF OPS		(200,000	(200,000)	Assumes 10% of S2MM of outside Golf revenue	
					
SURPlUS/(LOSS) FOR OTHER RD NEEOS	91235	207,378	2&8,067	90,780	(197,287		

CAPITAL FUNDS:
INITIATION FEES	142,950
.	

159,250	244,283	

212,900	

(31,383)		
CAPITAL ALLOCATION- GOLF OPS
.		200,000	200,000		
CAPITAL ALLOCATION- MEMBERSHIP
.			.		
CAPITAL AUOCATION- RESTAURANT OPS			.		
142 950	159.250	244 283	412 900	168.617		

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Printed: 5/7/202111:08 AM