MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS WORKSHOP MEETING
Tuesday, February 2, 2021 at 10:00 a.m. Via Zoom

Board Members present at roll call:
James Case	Chairperson	(via zoom)	
Steve Ludmerer	Vice Chairperson	(via zoom)	
Karen Pagano	2nd Vice Chairperson	(via zoom)	
Sally Dickson	Assistant Secretary	(via zoom)	
Bill DiPaolo	Treasurer	(via zoom)	

Also, Present:
Vivian Carvalho	PFM	(via zoom)	
Venessa Ripoll	PFM	(via zoom)	
Brent Wilder	PFM	(via zoom)	
Mark Barnebey	Blalock Walters	(via zoom)	
Laurie Evans	Country Club	(via zoom)	
Curtis Nickerson	Country Club	(via zoom)	
John Fetsick	Country Club	(via zoom)	
Over 55 Members of the General Public joined the call

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

The meeting was called to order at 10:00 a.m. by Mr. Case. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS	Organizational Matters Opening Comments
Mr. Case provided opening remarks for the workshop meeting.

THIRD ORDER OF BUSINESS	Discussion

Master Planning Presentation by Fawley Bryant

Fawley Bryant presented their Master Plan. They provided an overview of the areas to upgrade in the Master Planning Project and outline the areas of impression and the areas of improvement. Partners Kimley Horn & Associates Emmett Gregory and Chris Ciantaglione reviewed the areas pertaining to landscaping enhancement and reviewed the areas of improvement based on the focus group discussion of the 90-day plan of action.

Mr. Barnebey stated if they are making changes to the bids, the bids must comply with ADA requirement and accessibility.

There were no public comments.

Membership Dues, Categories, Access, and Other Considerations- Overview

Laurie Evans provided an overview of the update with the strategic planning and process. She provided an overview of the existing membership categories and competition in the area. She reviewed the challenges with the family versus single membership dues and the opportunities it provides. Mr. Fetsick provided an overview of the revenue impact for converting every single person membership to a family membership.

Ms. Evans discussed Summer Membership and opportunities for change. Summer Membership conversions to Annual Full Memberships are the best source of conversions to Annual Full Memberships. Mr. Fetsick provided an overview of the revenue impact.

She made the Board aware that residents are not converting to Country Club Members because many people are buying homes that have not yet retired. Furthermore, it is indicative of the membership structure and other challenges that need to be addressed going forward. Adiscussion took place about creative ways for membership opportunities. The following were discussed: categories, dues and fees, and initiation fees.

Mr. Case had questions about the Family Vs. Single Memberships.

Ms. Dickson had questions about alcohol included in the membership package. Ms. Evans stated most Clubs do not include alcohol in their memberships.

Mr. Case owns multiple homes but only have membership for the first home. Possibility of changing the structure of membership. Ms. Evans will investigate this matter.

Mr. DiPaolo provided an overview of his white paper submission and suggested changes to the membership and recommended having more workshop on a weekly basis.

Mr. Ludmerer provided an overview of his whitepaper presentation of the changes with membership. They discussed Membership fees.

Discuss Management Discussion

Ms. Carvalho reviewed the Memo submitted about the management fees and the changes that have been incorporated with the District. Mr. Wilder provided an overview of the contract the District has with PFM. Mr. DiPaolo discussed some frustrations from the Board regarding Sunshine Law and reporting requirements. Mr, Wilder stated that PFM is open to discussing their scope of work.

Mr. DiPaolo suggested going to a quarterly meeting schedule but havin g multiple workshops. Ms. Carvalho stated it would be beneficial for PFM to know the perspective of every Board Member as it relates to change with the management fee and structure. She stated once a list has been provided, PFM will evaluate and discuss potential change of fee/structure.

Discussion Pertaining to Mutual Cooperation Agreement and Notice Requirement to UPCAI

Mr. Case discussed the golf course changes and updates. He discussed storm shelter.

Mr. Case provided an update of the notice requirements between UPRD and UPCAI. He asked Mr. Barnebey to draft a notice for this project and a template to utilize for future projects the District will undertake.

Discussion about Agenda Items Preparation for Future Workshop and Workshop Participation Options

Mr. Case provided an update of the workshop agendaitems and concerns fromthe Board. Mr. DiPaolo suggested more workshops. Ms. Pagano agreed to more workshops. Ms. Dickson agreed but deferred to Ms. Evans to find out the impact on additional workshop will have on her and her staff as it relates to preparation. Mr. Ludmerer agreed to more workshops, but it puts a burden on the District financially. A discussion took place about the Membership Group and Financial Workshop.

Ms. Evans asked Mr. Barnebey if the Board can participate on the Master Planning Session. He responded it needs to be noticed as a Board Meeting and be publicly noticed in the paper. Mr. Ludmerer asked if it could be noticed as a workshop and have the public

Board, so they received the same information that he received. Ms. Carvalho will send the information accordingly to the Board.

There were no public comments.

FOURTH ORDER OF BUSINESS	Adjournment

Mr. Case requested a motion to adjourn the workshop meeting at 12:38 p.m.

ON MOTION by Mr. Ludmerer, seconded by Ms. Pagano, with all in favor, the Tuesday, February 2, 2021 Board of Supervisors' Workshop Meeting for University Park Recreation District was adjourned 12:38 p.m.

 IL	

Secretary I Assistant Secretary

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