MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS MEETING
Friday, December 11, 2020 at 1:00 p.m.

Board Members present at roll call:	
James Case	Board Member	
Steve Ludmerer	Board Member	
Sally Dickson	Board Member	
Karen Pagano	Board Member	
Bill Dipaolo	Board Member	
Also, Present:		
Venessa Ripoll	PFM Group Consulting, LLC (via phone)	
Mark Barnebey	Blalock Walters Law Firm	
Laurie Evans	Country Club	
Curtis Nickerson	Country Club	
John Fetsick	Country Club- Director of Finance	
Various Members of the General Public

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

Mark Barnebey called the meeting to order at 1:00 p.m. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS	Organizational Matters Opening Comments
Mr. Barnebey provided opening remarks.

THIRD ORDER OF BUSINESS	Business Matters

Administer Oath of Office to Newly Elected Members of the Board of Supervisors

Ms. Ripoll administered the oath of office to James Case, Steve Ludmerer, Sally Dickson, Bill DiPaolo and Karen Pagano.

Public Comments

Various audience members spoke and congratulated the Newley Elected Board Members.

Consideration of Resolution 2021- 03, Appointing District Officer Positions

ON MOTION by Mr. Ludmerer, seconded by Ms. Pagano, with all in favor, the Board approved Resolution 2021-03, Election of Officers, as follows James Case Chairperson, Steve Ludmerer as Vice Chairperson, Karen Pagano as 2nd Vice Chairperson, Sally Dickson as Assistant Secretary, Bill DiPaolo as Treasurer and John Fetsick as Assistant Treasurer.

Overview of the Florida “Government in the Sunshine” Regulations and Other Board Member Responsibilities

Mr. Barnebey provided an overview to the Board of Supervisors and will provide more in detail at a later time.

Review of District Contact List

The Board had a discussion regarding the contact list and asked District Management to see if they are still able to get into their old email account. Ms. Ripoll will contact the website administrator to find out that information.

Consideration of the Minutes of the October 9, 2020 Board of Supervisors

ON MOTION by Ms. Pagano, seconded by Mr. Ludmerer, with all in favor, the approved Minutes from the October 9, 2020 Board of Supervisors Meeting.

Consideration of the Minutes of the November 4, 2020 Board of Supervisors’ workshop Meeting

ON MOTION by Mr. Ludmerer, seconded by Ms. Pagano, with all in favor, the approved Minutes from the November 4, 2020 Board of Supervisors Workshop Meeting.

Consideration of the Minutes of the November 13, 2020 Board of Supervisors’ Workshop Meeting

ON MOTION by Ms. Dickson, seconded by Mr. Ludmerer, with all in favor, the approved Minutes from the November 13, 2020 Board of Supervisors Workshop Meeting with corrections sent by Mr. Ludmerer.

Consideration of the Minutes of the December 8, 2020 Second Election Meeting

No Action Taken.

Consideration of Resolution 2021- 02, Ratifying the Results of the Second Election Meeting

ON MOTION by Mr. Case, seconded by Mr. Ludmerer, with all in favor, the Board approved Resolution 2021-02, Ratifying the Result of the Second Election Meeting

Update on the Master Planner and Contract

ON MOTION by Mr. Ludmerer, seconded by Ms. Pagano, with 3 in favor and 2 opposed the Board approved the Fowley Bryant Contract.

Mr. Ludmerer provided an overview of the Master Planner and Contract process that the District Manager, Ms. Evans and District Counsel worked on and they negotiated an agreement that meets the needs of UPRD. Mr. Ludmerer made a motion to approve the contract as presented and asked for discussion. Mr. DiPaolo stated that one can dispute the concept of the master plan, but I think we can question if we have to make the commitment now and can afford to make the decision now. He stated we have a very good idea on what our members want. We know we want a big parking lot, Varsity Club refurnished, chairs in the dining room and pickleball, members have stated that more than once they would like these items. He stated we are coming off a bad year and forecasting another not so great year. He proposed we delay the master plan, it’s a good idea, but we cannot afford it at the moment and in the next 24 months we can think of a master plan and discuss this more at workshop. The question was asked about the 3 million dollars and if there is a time limit on when the funds have to be spent. Mr. Ludmerer stated, yes, we have to commit those funds by mid-November. Ms. Ludmerer asked if Ms. Evans had any additional comments, she stated that the focus group and surveys told them what the members wanted and what is important to them. They want pickleball and casual dining and she stated that they know they need to renovate the restaurant. She stated that we need an architect to tell us if it makes sense to renovate and expand the Varsity Club and how much that will cost. She concerned about doing the project in a piece mill fashion without having a long rage plan and she stated that Fowley Bryant has agreed to tackle the smaller projects. Board Members discussed more at length.

Update	on	the	Owners Outstanding Assessments

Mr. Barnebey stated that there are two outstanding cases and they are moving forward on the accounts.

Consideration of Resolution 2021- 05, Updating Resolution Agent

It was discussed that the Registered Agent was previously Hank Fishkind. They discussed that the Registered Agent would be Vivian Carvalho or Mark Barnebey.

ON MOTION by Mr. Ludmerer, seconded by Ms. Pagano, with all in favor, the Board approved Resolution 2021-05, Vivian Carvalho as the Registered Agent.

FORTH ORDER OF BUSINESS	Staff Reports

District Counsel- Mr. Barnebey congratulated all the newly elected Board of Supervisors. He wanted to update in regard to the Executive Order and we need to have 3 Board Members present at the meetings. He discussed the comfort of people having mask on vs. not having mask on.

District Manager- Ms. Ripoll asked the Board if there is going to be a workshop on December 28, 2020 and was advised that there are going to be two workshops. One on December 28, 2020 and on January 5, 2021. Ms. Evans stated that she is going to provided Board Books to the New Board of Supervisors.

Mr. Ludmerer provided and overview of the Series 2019 Bonds.

General Manager Report- Ms. Evans reviewed the General Manager Report. November is always a busy month and this year was no exception. Annual membership renewals, Summer membership conversions and the Thanksgiving holiday are historically the headlines in November. This year, however, we saw late season Tropical Storm Eta and another COVID-19 impacted holiday. Despite these challenges, the financial results were positive and member satisfaction and response to our coronavirus efforts continue to be well received.

The spike in COVID-19 infection rates which began in late October continued into November and in an abundance of caution, we cancelled or modified all member events. Trivia Challenge and Bingo events were cancelled and our team reimagined Thanksgiving.

She also stated that key members of the UPCC Strategic Planning group and RD legal counsel Mark Barnebey have reviewed the Master Planning Services Contract with Fawley Bryant Architecture. All requested changes have been made and the contract will be presented for Board approval at the December 11, 2020 Board Meeting. The 90-day Master Planning process will begin immediately with an anticipated Town Hall presentation of the plans during the first quarter 2021. The Strategic/Master Planning Group continues the development of Action Plans, in key strategic areas, which will be used as a roadmap for future initiatives.

She discussed that Summer memberships continue to be our best source for new members. This year we added 15 Full, 18 Tennis, 2 Sports and 3 social members to our annual membership totals.

Ratification	of	Payment Authorization #35-36

Mr. Fetsick provided an overview of Payment Authorization Nos. 35 – 36. The Board asked Mr. Fetsick not to include the backup such as invoices in the Payment Authorizations moving forward.

ON MOTION by Mr. Ludmerer, seconded by Mr. DiPaolo, with all in favor the Board ratified Payment Authorization Nos. 29 - 34

Review of the District Financials Statements

Mr. Fetsick provided an overview of the District Financial Position. He stated that the District Accounting is officially in-house. And activity for the first two months of FY 2021 has gone smoothly and we expect activity to pick up with 2021 tax assessments increasing in December.

Mr. Fetsick also discussed the General Funds and Reflects Operating Expenses of the District, including District Management (PFM), Legal (Mark Barnebey), the Audit, among others. This Fund is fully funded through FY2021. Operating surpluses from the Country Club operations (the Enterprise Fund) will be required to fund this account beginning in FY2022 and beyond. He also discussed the Debt Service Funds and that the Fund are required to satisfy the first year of debt service and a year of debt service reserves for the RD bond. As the first tax assessment was not assessed to the residents until the

2021 tax year, the first year of debt payments had to be reserved through the initial bond offering. In addition, the indenture requires a debt service reserve in the event of an unexpected default. The final debt payment of 2020 totaling $317k was paid in November 2020 after which time the owners' tax assessments will satisfy the debt going
forward.
Consideration of Resolution 2021- 04, Ratification of Revised Adopted Budget for FY 2020

The Board had a lengthy discussion regarding the Revised Adopted Budget for FY 2020.

ON MOTION by Mr. Ludmerer, seconded by Ms. Pagano, with all in favor, the Board Approved Resolution 2021-04, Ratification of Revised Adopted Budget FY 2020.

SIXTH ORDER OF BUSINESS	Adjournment

Secretary / Assistant Secretary

ON MOTION by Mr. Ludmerer, seconded by Mr. Case, with all in favor, the Friday, December 11, 2020 Board of Supervisors' Meeting for University Park Recreation District was adjourned 2:20PM.

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