MINUTES OF MEETING

UNIVERSITY PARK RECREATION DISTRICT BOARD OF SUPERVISORS MEETING
Friday, February 14, 2020 at 1:00 p.m. University Park Country Club, Lakeside Room, 7671 The Park Blvd.,
University Park, Florida 34201

Board Members present at roll call:

Bob Wood Jim Long Beth Bertsch
Nancy Kopnisky Steve Ludmerer

Also, Present:

Hank Fishkind Vivian Carvalho Alan Mishlove Kimberly Riffle Mark Barnebey Laurie Evans Ron Tobin Curtis Nickerson

Chairperson Assistant Secretary 2nd Vice Chairperson Assistant Secretary
Vice Chairperson & Treasurer

PFM PFM
PFM (via speaker phone) PFM (via speaker phone) Blalock Walters Law Firm County Club
County Club Country Club

Various Members of the General Public - See Attached

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

The meeting was called to order at 1 :05 p.m. Those in attendance are outlined above. Those present stood for the Pledge of Allegiance.

SECOND ORDER OF BUSINESS	Opening Comments

Mr. Wood provided opening remarks.

1IPage

THIRD ORDER OF BUSINESS	Public Comments

Mr. Reece stated he was a former sales representative. Since the sales office closed there is no walk in traffic and sales are down. He suggested opening a sales office. Mr. Wood noted there is an item on the Agenda he will address now pertaining to this matter. He provided an overview of the efforts completed about the sales office. The District has pursued Real Estate Companies but those Companies did not have an interest. The District is in conversations and hopes to get it resolved in 2-3 weeks. Ms. Kopnisky asked Mr. Reece what percentage of inquiries or sales were walk-ins. He replied 50% were walk­ ins.

FOURTH ORDER OF BUSINESS	Consideration of Minutes
Consideration of Minutes of the January 6, 2020 Continued Auditors Selection Committee Meeting
Consideration of Minutes of the January 17, 2020 Board of Supervisors Meeting

The Board reviewed the Minutes of the January 6, 2020 Continued Auditors Selection Committee Meeting and the January 17, 2020 Board of Supervisors Meeting. Corrections were provided.

ON MOTION by Mr. Ludmerer, seconded by Ms. Kopnisky with all in favor, the Board approved Minutes of the January 6, 2020 Continued Auditors Selection Committee Meeting and the January 17, 2020 Board of Supervisors Meeting. Corrections were provided, as revised.

FIFTH ORDER OF BUSINESS

The Board reviewed Resolution 2020-08.

Consideration of Resolution 2020- 08, Electing Officers

ON MOTION by Mr. Wood, seconded by Ms. Bertsch, with all in favor, the Board approved Resolution 2020-08, Electing Officers as follows; Mr. Wood as Chairperson, Mr. Ludmerer as Vice-Chairperson, Ms. Bertsch as 2nd Vice Chairperson, Dr. Fishkind as Secretary, Ms.

21Page

Kopnisky as Assistant Secretary, Mr. Ludmerer as Treasurer, Ms. Carvalho as Assistant Secretary, Mr. Long as Assistant Secretary and Jennifer Glasgow as Assistant Treasurer.

SIXTH ORDER OF BUSINESS	Consideration	of Engagement Letter

Audit

The Board reviewed the Engagement Letter. Mr. Barnebey and Ms. Kopnisky worked with Phillips & Harvey on their Engagement Letter who addressed all of their concerns. He recommended approval.

ON MOTION by Mr. Ludmerer, seconded by Mr. Long, with all in favor, the Board approved The Engagement Letter with Phillips & Harvey and authorize Ms. Kopnisky to sign.

Public Hearing to Adopt the Rules Related to the Usage and Fees for the County Club and other District Property
Public Hearing and Testimony
Board Comments
Consideration of Resolution 2020-09, Adopting the Rules Related to the usage and Fees of the Country Club and Other District Property

Mr. Barnebey reviewed the Rules of Procedure and provided an overview of keeping the Rules consistent to prior Rules in 2007. There is rate flexibility in the Rules 25% of what the rate of that time of year.

Ms. Evans discussed the summer membership. A discussion took place about the fees.

ON MOTION by Ms. Bertsch, seconded by Ms. Kopnisky, with all in favor, the Board approved Resolution 2020-09, Adopting the Rules Related to the usage and Fees of the Country Club and Other District Property, as amended to clarify the fees.

31Page 

SEVENTH ORDER OF BUSINESS

Mr. Ludmerer reviewed the Country Club Budget.

Public Hearing on the Adoption of the District's Fiscal Year 2019- 2020 Budget for the County Club
Public Comments and Testimony
Board Comments
Consideration of Resolution 2020-10, Adopting Fiscal Year 2019-2020 Budget for the Country Club

ON MOTION by Ms. Kopnisky, seconded by Mr. Ludmerer, with all in favor, the Board approved Resolution 2020-10, Adopting Fiscal Year 2019-2020 Budget for the Country Club.

EIGHTH ORDER OF BUSINESS		Consideration of Resolution 2020- 11, Adopting Policies to Implement the Purchase of Goods and Services that are not for resale

Dr. Fishkind and District Counsel have been consulting on this issue and wish to defer it to the next meeting.

NINTH ORDER OF BUSINESS	Discussion of Parcel 7

Mr. Ludmerer noted Parcel 7 was appraised at $1,400,000.00 and discussed option to transfer. Mr. White the President of the HOA will look into options. The transfer will take the form of an assignment.

TENTH ORDER OF BUSINESS	Discussion of the Sales Center- This item was addressed during the opening comments.

ELEVENTH ORDER OF BUSINESS	Discussion of Master Plan

4IPa ge

Ms. Evans provided an overview of the Volunteer Task Group.

TWELFTH ORDER OF BUSINESS	Discussion of Golf Carts

Mr. Nickerson provided an overview of the issues with the Golf Carts and recommended that the Board approved the proposal from EZ Go. He will give all the information together for Dr. Fishkind. The District has a demo golf cart from EZ Go.

Dr. Fishkind noted there is there is a government contract for this type of equipment and EZ Go has proved under the State Competitive Contract. The expenditure is within the current operating budget of the Club. Next month they will have the information on the proposal.

ON MOTION by Ms. Bertsch, seconded by Ms. Kopnisky, with all in favor, the Board delegated authority to Mr. Wood to work with District Staff to make decisions on the Golf Carts and bring it back to the next meeting for ratification.

THIRTEENTH ORDER OF BUSINESS	Ratification	of
Authorizations 8 - 12

The Board reviewed Payment Authorizations 8 - 12.

Payment

ON MOTION by Mr. Long, seconded by Ms. Kopnisky, with all in favor, the Board approved the Payment Authorizations 8 - 12.

FOURTEENTH ORDER OF BUSINESS	Review	of	District	Financial
Position

Mr. Ludmerer provided and overview of the District Financial Position.

FIFTEENTH ORDER OF BUSINESS	Staff Reports

51Page

Mr,--Whyte discussed various items that he would like to discuss at the upcoming workshop. He shared a unified approach to branding and strategic marketing for UPRD. The University Park name was turned over to the UP CAI. Mr. Whyte discussed the License Agreement. He recommended the District be licensed with the University Park name and how the District wants to deal with the County Club Name and Logo. This discussion will be continued at the workshop.

Mr. Ludmerer recommended scheduling a workshop in March. He asked District Management to work with Ms. Evans to schedule the workshop. Ms. Evans reported that there is a Workshop already scheduled for March 3, 2020 at 10:00 AM at the Country Club- Card Room.

District Counsel- Mr. Barnebey recapped the insurance claim and there has been cooperation to pay.

District Manager-
February General Manager Report
Dr. Fishkind provided an overview of the SAEVN and outstanding invoices. District Management is looking for direction pertaining to this matter. Mr. Ludmerer provided an overview of SAEVN and the outstanding invoices. There is a total of $21,300.00 of cost for reimbursement to the individuals that have contributed towards SAEVN. Ms. Bertsch asked about personal risk she has if she accepts reimbursement of the money she contributed towards the SAEVN and being on the Board of Supervisors for the District. District Counsel provided the overview of the risk.

Mr. Crouch, a homeowner outlined the purpose of SAEVN.

There were two points of clarification in which District Counsel will be following up prior to the next Board Meeting pertaining reimbursement to SAEVN. The potential of conflict of interest and voting on this matter.

Membership Sales Report
Ms. Evans provided an overview the report. She also reported of more recently having challenges with hiring for the Country Club. This is a continue issue in the market place and the Country Club continues to provide competitive benefits package.
Ms. Evans provided an overview of the spending list. It was also reported per the Bond Closing there are funds available for Capital Improvement Projects to be addressed in the next 3 years timeframe.

Supervisor Requests-

6IP age

Public Comment- A homeowners asked about the resurfacing of the parking lot. Mr. Nickerson provided an overview of projects and priority of those projects.

District Staff recapped the upcoming workshop on March 3, 2020 in the Card Room at 10:00AM.

Ms. Bertsch requested a status of the outstanding assessment by the homeowners and the liens that were to be filed. Dr. Fishkind stated that the late notice letters have been sent since Wednesday, February 12, 2020 providing a timeframe to respond. The next step liens will be placed on all those respective units that have not responded. District Management will follow-up at the next meeting with a status.

FIFTEENTH ORDER OF BUSINESS	Adjournment

Mr. Wood requested a motion to adjourn.

ON MOTION by Ms. Bertsch, seconded by Mr. Long, with all in favor, the Tuesday, February 14, 2020 Board of Supervisors' Meeting for University Park Recreation District was adjourned.

/4;1�- Wr4-

Chairperson I Vice Chairperson

?!Pag e